HR Learning And Project Coordinator

Job Posting Title

HR Learning and Project Coordinator

Agency

695 OKLAHOMA TAX COMMISSION

Supervisory Organization

Human Resources

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

HR Learning and Project Coordinator:

Salary Range- $55,000.00-$70,000.00

Why you'll love it here!

TRANSPARENCY. FAIRNESS. COMPLIANCE. The Oklahoma Tax Commission is committed to leading Oklahoma with unparalleled customer service. Our mission is to promote tax compliance through serving taxpayers with transparency and fairness in administration of the tax code and unparalleled customer service. Check out our About Us page to learn why we are passionate about tax compliance and believe it is the career for you!

There are perks to working for the OTC. We know that benefits matter, and that is why we offer a competitive benefits package for all eligible employees:

• Generous state-paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• A Retirement Savings Plan with a generous match.
• 15 days of paid vacation and 15 days of sick leave for full-time employees the first year.
• 11 paid holidays a year.
• Paid Maternity leave for eligible employees.
• Employee discounts with a variety of companies and venders.
• A Longevity Bonus for years of service.

JOB SUMMARY

The Human Resources (HR) Project and Learning Coordinator plays a key role in supporting the Agency's Human Resources and Organizational Development strategy. This position manages HR projects that support organizational growth and align with the Agency's strategic objectives. In addition, the Coordinator leads the coordination and delivery of leadership development and learning initiatives that enhance employee capabilities and foster a culture of continuous improvement.

DUTIES & RESPONSIBILITIES

• Plan and lead a variety of HR projects from initiation through completion, including but not limited to initiatives related to leadership development, employee engagement, policy updates, and process improvements.

• Collaborate with cross-functional teams and stakeholders to define project goals, timelines, and deliverables, while managing communication and ensuring on-time execution.

• Work with data analysts to design and implement HR survey strategies to collect and analyze organizational data that informs decision-making and supports agency initiatives.

• Coordinate and facilitate leadership development and training programs in partnership with the Learning and Development division.

• Evaluate training effectiveness using participant feedback and recommend improvements to enhance learning outcomes.

• Monitor compliance with mandatory supervisory training, maintain accurate records, and report completion status to the Office of Management and Enterprise Services (OMES).

• Serve as a point of contact for supervisors regarding training compliance questions, providing guidance and support to ensure understanding of state and agency-specific training requirements.

• Coordinate and facilitate New Employee Orientation (NEO) sessions, ensuring consistent onboarding experiences for new hires.

• Ensure HR programs and projects comply with applicable labor laws, agency policies, and state regulations.

• Perform other similar duties as assigned

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• State and federal laws concerning human resources management and employment practices, including the Civil Service and the Personnel Administration Rules

• The structure and functions of the Oklahoma Tax Commission

Skills in:

• Attention to detail and strong analytical thinking

• Written communication and confident presentation, both in person and in writing

• Gathering input, integrating feedback and maintaining communication throughout projects

• Excellent written and verbal communication

• Organization, including coordinating initiatives, managing timelines and prioritizing various platforms

• Digital literacy with proficiency in the Microsoft Office Suite, Office 365, Outlook, and adaptability to multiple platforms with ease

• Exceptional public speaking and engaging presentations

Ability to

• Present in a confident and professional manner when representing the organization

• Manage projects from inception to completion

• Prioritize critical information and respond appropriately

• Define, follow and improve business processes based on immediate and future business needs

• Provide colleagues with the information they need to complete their tasks and eliminate roadblocks

• Make timely decisions using good judgment, even with incomplete information under tight deadlines

• Maintain a strong sense of internal customer service

• Manage relationships by being open and direct, building rapport, and fostering collaboration to solve problems.

• Think both strategically and tactically demonstrating strong analytical and problem-solving skills

• Exhibit confidence and work effectively both independently and within a team dynamic

MINIMUM QUALIFICATIONS

Education and Experience requirements at this level consist of:

• A bachelor's degree in any field;

• PLUS two years of experience in human resource management, training, project management, or a closely related field

• OR an equivalent combination of education and experience

PREFERRED QUALIFICATIONS

Professional HR certifications such as SHRM-CP, SHRM-SCP, PHR, SPHR, PSHRA-CP, or PSHRA-SCP.

SPECIAL REQUIREMENTS

Travel may be required for this position. Applicants may need to have reliable transportation and be willing and able to perform all job-related travel. Possession and maintenance of a valid Oklahoma State Driver's License is also required.

Oklahoma Tax Commission's normal work hours are Monday through Friday, 7:30am to 4:30pm. This schedule may require minor flexibility based on the needs of the agency.

The primary work location will be on-site at the Oklahoma Tax Commission. Occasionally, telework may be requested based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to work on-site with occasional telework at an off-site location, generally in the applicant's home. To work remotely, an applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.