Administrative Assistant I

Job Description Summary

Organization's Summary Statement:

The School of Pharmacy and Health Professions is seeking a full-time, nonexempt, contractual Administrative Assistant I to support student experience initiatives. This role reports to the Director of Student Experience and plays a key role in coordinating student events, supporting student organizations, and facilitating communication between faculty, administrators, students, and external partners.

Responsibilities:

• Coordinate key student events, including white coat ceremonies, hooding

ceremonies, open houses, and wellness programs.

• Serve as a liaison between faculty, administrators, students, and external

partners.

• Support student organizations and connect students with university

resources. Consolidate activities across departments to eliminate

inefficiencies and duplication of efforts.

• Ensure smooth execution of student-focused initiatives, maintaining high

standards of quality.

• Provide timely support and communication to address student and staff

needs.

• Assist the Director in managing and executing student experience

strategies.

• Performs other related duties as assigned.

Required Minimum Qualifications:

• High School Diploma or GED
• Two year's experience providing administrative support.

Required Skills/Knowledge/Abilities:

• Organizational Skills: Managing multiple events such as white coat

ceremonies, hooding ceremonies, and open houses efficiently.

• Communication Skills: Clear and effective communication with faculty,

students, administrators, and external partners.

• Event Coordination: Planning and executing events, ensuring smooth

logistics and high-quality experiences.

• Attention to Detail: Ensuring all aspects of events and student initiatives are

handled with precision. Interpersonal Skills: Building relationships with

diverse groups, including students, staff, and external collaborators.

• Problem-Solving Skills: Addressing and resolving challenges related to

event management and student activities.

• Time Management: Prioritizing tasks to meet deadlines and maintain

efficiency.

• Technical Proficiency: Familiarity with office productivity software and

event management tools.

• Team Collaboration: Working with various departments to consolidate and

streamline activities.

• Adaptability: Responding to dynamic needs in a fast paced academic

environment.

Physical Demands: May require extended periods of standing, bending, sitting at desk. May require lifting up to 25 lbs. Requires communication with a variety of constituents externally and internally. Requires operation of a variety of office equipment.

Preferences:

• Bachelor's degree (preferred) or equivalent experience in a related field.
• Experience in event planning, administrative support, or student

engagement. Knowledge of higher education operations or similar

environments.

• Proven track record in coordinating multi departmental initiatives.
• Strong commitment to student development and wellness

Licenses/ Certifications: N/A

Minimum Qualifications

High School Diploma or GED AND 2 years experience providing administrative support.

Additional Job Description

Required Application Materials: Cover letter, resume, and the names of three current professional references (including e-mail address, and telephone number. All applicants must apply using the new online application system. Please visit https://umd.wd1.myworkdayjobs.com/UMES to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Best Consideration Date: N/A

Posting Close Date: N/A

Open Until Filled: Yes

Department

UMES-HLPR-School of Health Professions

Worker Sub-Type

Staff Contractual (C2) (Fixed Term)

Salary Range

$45,375

EEO Statement

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Diversity Statement

The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.

Title IX Statement

It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.