Temporary HR Assistant with the Human Resources Department

SUMMARY: Under general supervision of the Human Resources Manager, performs a variety of clerical support duties and specialized administrative work. Acts in a confidential capacity in providing administrative support for the Human Resources Department. 

HOULRY RANGE:

• $19.2925 - $27.1466 per hour

SIGN-ON BONUS!

• $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing.
• $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing.
• Make sure to tell us if an IRC employee referred you when you get to that question on your application! Please include their full name.
• This incentive is only available for new employees. Rehires are not eligible for the sign-on bonuses.  

GENEROUS BENEFITS PACKAGE AND EMPLOYEE PERKS:

• To view our benefits package and employee perks, please click HERE .

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process employee changes in online HR and Payroll processing system (UKG Pro). Processing includes employee promotions, transfers and reassignments, change in managers, track changes, and terminations.
• Schedule and proctor bilingual testing with employees via a third-party company.
• Process and track 90-day employee performance evaluations. Notify Payroll Department and enter earnings code.
• Respond to verifications of employment.
• Scan paper documents and upload them into the electronic filing system, ensuring clear and accurate digital copies. Accurately label and categorize files correctly for easy retrieval.
• File electronic documents in employee files.
• Communicate and track and annual reports due from employees.
• Comply with all designated safety policies and procedures in the work area, including the use of applicable protective equipment when necessary to prevent exposure to potentially infectious agents. Maintain Personal Protective Equipment (PPE) at all times.
• Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
• Use office equipment appropriately and report the need for any repairs.  Keep work area neat and orderly.  Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.­­
• Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
• Maintain good attendance and punctuality.
• Good verbal and written communication skills.
• Keep manager informed of pending work, work in progress and problems encountered.
• Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements.
• Attend training sessions as required.
• Comply with and ensure program compliance with agency’s Personnel Policies and Procedures.
• Perform different or additional work as assigned.

MINIMUM POSITION REQUIREMENTS:

• High School Diploma or equivalent.
• 1 year of clerical experience.
• Demonstrated ability to type accurately (40 WPM).
• Must have intermediate computer skills including use of Microsoft Office applications such as Word, Excel, and Teams. Experience with payroll software programs preferred.
• Customer Service experience preferred.
• Ability to follow oral and written directions.
• Ability to establish and maintain effective working relationships with others.
• Full use of automobile, possession of a valid driver's license and automobile liability insurance for the minimum amount prescribed by law, or ability to provide for independent transportation.

We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.