Academic Coordinator

Job no:

R-0000002484

Position Title:

Academic Coordinator

Faculty or Staff:

Staff

Full Time or Part Time:

Part time

In-Person, Hybrid, or Remote:

In-Person

Minimum Starting Rate of Pay:

$31.26

Rate of pay commensurate with experience

Start Date:

09/08/2025

Job Description:

Mount Holyoke College is seeking an Academic Department Coordinator to provide vital support to both the Miller Worley Center for the Environment and the Data Science Department. This part-time, 20 hours a week / 40 weeks per year position offers a unique opportunity to collaborate across various departments and contribute to MHC's thriving academic community.

As a key member of the team, the Academic Department Coordinator will provide essential administrative and logistical support to faculty and academic initiatives. This role thrives in a fast-paced environment with evolving responsibilities, working closely with the MWCE Director and the Data Science department chair, as well as other Academic Affairs staff and College offices.

Essential Job Duties and Responsibilities:

• Provide comprehensive organizational and logistical support to the center director, staff, and academic department.

• Manage and track unit budgets and payments using the Workday system.

• Coordinate academic and curricular initiatives, acting as a liaison with key college offices like the Registrar, Human Resources, and Finance.

• Arrange logistics for meetings, programs, and events, including room reservations, catering, and travel.

• Assist in promoting events through the college calendar, digital communications, and newsletters.

• Conduct general office and clerical work, including ordering supplies and maintaining electronic and print files (Google Drive, alumni database).

• Provide administrative support for departmental processes such as faculty searches, external reviews, and onboarding of new faculty and staff.

• Potentially hire, train, supervise, and manage student employees.

• Other duties as assigned

Qualifications:

• Exceptional organizational and time-management skills.

• High proficiency in technological tools, including Workday, Microsoft Office Suite (Word, Excel), Adobe Acrobat, Google Apps, and social media platforms.

• Experience in administrative support, preferably in a higher education setting.

• Ability to work effectively both independently and as part of a diverse team.

• Proven ability to prioritize, multi-task, and meet strict deadlines with accuracy and attention to detail.

• Excellent oral and written communication skills, including strong proofreading and experience creating spreadsheets.

• Strong human relations and interpersonal skills for maintaining professional and cooperative relationships with all stakeholders.

• Ability to interact professionally and clearly with a diverse community of faculty, staff, alumnae, internship hosts, and students.

• A commitment to fostering an anti-racist and just work environment.

Hiring Range: $31.26 - $35.17

What We Offer:

• 403(b) Retirement Plan (College contributes 10.5% of salary)

• Comprehensive medical, dental and vision insurance

• Flexible Spending Account (FSA)

• Disability and Leave Benefits

• Life Insurance (College paid coverage 1x salary)

• Employee Assistance Program

• Tuition Benefits (to Mount Holyoke College or others)

• Generous Paid Time Off

• Access to Kendall Sports & Dance Complex

Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants:

Apply online; application materials must include:

• A cover letter summarizing interests and qualifications

• A complete resume or curriculum vitae

• For faculty positions, statements on mentoring, teaching, and research will also be required.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.