Sr. Office Assistant - IPRS

Please be sure to submit a current resume when applying for this position

 

POSITION SUMMARY

Performs diverse office duties for assigned supervisor. Assists in designated administrative details using initiative and sound judgment.  Advises department on specific area of responsibility.  Requires knowledge of church policy and organizational structure, a high level of technical (well-developed keyboard/computer, etc.) skills, high levels of tact, friendliness, and other aspects of strongly developed interpersonal skills plus proven organizational skill.

COMPENSATION

• Full - time hourly position with benefits
• Remuneration: Grade 5 ($22.01 - $33.02)

BENEFITS

Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.

ESSENTIAL JOB FUNCTIONS

• Prepares agendas and minutes of weekly Mission Personnel Processing Committee (MPPC).
• Serves as recording secretary for MPPC.
• Serves as MPPC SharePoint administrator, and oversees current and archived minutes on the SharePoint site.
• Maintains MPPC agenda and minutes guidelines manual.
• Refers those interested in international mission service or volunteer service to the respective websites and communicates with the respective department.
• Assists with ISE budget adjustments.
• Maintains a well-organized office, with efficient filing system.
• Handles telephone calls, answering inquires, and giving help in assigned specialty area.
• Maintains and updates international service employee forms templates in MS Word and uploads to Sharepoint.
• Generates and prepares ISE budget reports for distribution.
• Assists with preparation of statistical reports, archive preparation, and other reports as needed.
• Assists with year-end reports and processes.
• Performs research and obtains information as requested by supervisor and others.
• Assists supervisor in preparing files for Archives and Statistics.
• Assumes responsibility when supervisor is absent or in meetings.
• Assists supervisor in preparations for Spring Meetings, Annual Councils, and GC Sessions.
• Must be a member in regular standing of the Seventh-day Adventist Church.
• Must maintain a regular and reliable attendance schedule.
• Other duties as assigned.

QUALIFICATIONS

Education and Experience

• Bachelor’s (BA/BS) degree office administration, English or business-related field preferred.
• Appropriate successful work experience may be acceptable in lieu of scholastic requirements.
• Two to three years of successful office experience needed for satisfactory performance of essential job functions.  

Knowledge, Skills & Abilities

• Well-developed knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
• Must exhibit extensive initiative; works with minimal supervision.
• Adaptable and able to evaluate priorities. Ability to perform office and support duties with speed and accuracy.
• Must be creative in writing letters and in the handling of office affairs, both regular and special.
• Requires well developed knowledge of church employment policies and practices.
• Knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment (including Microsoft Word, Excel, Outlook, Access, etc.), English usage (spelling, grammar, punctuation, etc.).
• Position requires keyboard speed with high accuracy.
• Must be able to facilitate good communications among departmental staff, other departments and outside personnel.