Korean Bilingual Office Administrator

Korean Bilingual Office Administrator

=========== General Description ===========

An Administrative Specialist performs assist-level office support duties and provides specialized
Program support for an administrative department,  or program. Administrative
Specialists perform a wide range of administrative and personal assistant duties, including
conducting research, data analysis, preparing statistical reports, spreadsheets, and preparing correspondence and reports. The general safety job description involves ensuring a safe working environment by identifying and mitigating hazards, providing training, and investigating incidents. This includes developing and implementing safety programs, conducting inspections, and promoting a safety-conscious culture within the workplace. 

=========== Job Responsibility===========

• Provide general administrative support including scheduling, correspondence, document preparation, and office supply management.
• Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administrative policies; independently resolve routine problems and provide policy guidance when appropriate.
• Compose and prepare professional communications such as memoranda, forms, reports, newsletters, and promotional materials using word processing and spreadsheet tools .
• Support human resource and payroll functions, including leave tracking, appointment paperwork, and acting as a backup for payroll preparation or certification.
• Arrange and coordinate staff travel and handle travel reimbursement processes.
• Collect, compile, and maintain administrative records and documentation; perform basic web or library research as needed to support office operations.
• Gather and analyze safety-related data, including incident reports and daily checklists; create periodic safety reports and perform basic statistical analysis to identify trends.
• Maintain maintenance-related documents such as daily reports and equipment check sheets.
• Assist in coordinating meetings, training sessions, or internal events, ensuring logistics are in place and materials are prepared.
• Perform other administrative duties as needed to support the unit’s operational goals.
• Employees may be required to work beyond standard hours.
• Flexible work with weekend if possible (Additional allowance $350.00/ per day

=========== Requirements===========

• An Associate's degree in office administration or a related field may be preferred.

• 0-1 years of experience for entry-level positions.

• Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel .

• Experience using business email services, such as Microsoft Outlook.

• Previous experience with, or an ability to learn to use standard office equipment, such as modern phone systems, fax machines, and copy machines.

• Comfort multitasking and handling multiple requests from different individuals and departments.

• Ability to work quickly and in a potentially high-stress environment.

• Strong communication skills and extremely self-motivated when managing communication channels.

• Highly organized and capable of creating organizational systems that others easily utilize.

=========== Must have the following competencies===========

• Be an analytical thinker/Problem Solver/Decision Maker.

• Have excellent time management/Resource management.

• Organized planner/Attention to detail.

• Results-oriented/Takes initiative.

• Development of others/Teamwork.

• Innovative/Creative.

• Build Relationships/Client Focused/Service Minded.

• Self-motivated, responsible in work.

• Positive mindset and active personality.

• Great interpersonal skills/Communicator.