Legal Team Assistant

About Us:

Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions.

YOUR ROLE:
The Legal Team Assistant will play a vital role in supporting the legal team by managing a variety of clerical and administrative responsibilities that keep daily operations on track. This professional will be responsible for handling documentation flow for designated client sites and will work closely with other support staff on both routine and project-based tasks. The Legal Team Assistant will be relied upon for their strong editing skills, ability to manage multiple priorities, and high level of attention to detail. This role is a key part of the legal support function and contributes directly to the effectiveness and organization of the Firm’s legal operations.

YOUR IMPACT:

• Client Extranet Management: Upload documents to client extranets in strict adherence to established protocols and assist with updating application records to ensure data integrity.
• Client Communication Support: Draft, edit, proofread, and distribute client correspondence, including letters and emails, in alignment with firm standards and attorney direction.
• Time and Billing Assistance: Support accurate timekeeping by assisting with time entry in the firm’s billing system.
• New Business Intake: Prepare and submit new matter requests and change forms as directed using the firm’s NBI system.
• Document Preparation: Prepare standard legal documents for review by legal administrative assistants; ensure timely processing in accordance with internal procedures.
• Expense and Interaction Reporting: Prepare and submit expense reports and generate Interaction reports tailored to attorney preferences for internal and client-facing use.
• Administrative Collaboration: Assist legal administrative assistants with client reports, spreadsheet development, and word processing tasks, contributing to the efficiency and effectiveness of legal operations.
• DocuSign Assistance: Provide assistance maintaining the DocuSign platform; ensure timely upload and delivery of documents to be sent to external clients for signature.

YOUR SKILLS:
Required:

• Strong attention to detail and accuracy when following written and verbal instructions.
• Proficient in document editing, proofreading, and formatting using Microsoft Office tools such as Word, Excel, and Outlook.
• Ability to work independently while managing multiple priorities and meeting deadlines in a fast-paced environment.
• Capable of handling routine administrative tasks with consistency, efficiency, and a high level of professionalism.
• Demonstrated ability to manage confidential information with discretion and sound judgment.
• Effective written and verbal communication skills, including the ability to professionally correspond with clients and internal stakeholders.
• Proven ability to collaborate with team members and provide responsive support as needed.
• Adaptability to shifting priorities and a willingness to take on new responsibilities as business needs evolve.

Preferred:

• 1 - year of experience in a law firm or professional services environment
• Familiarity with client extranets and legal billing systems
• Associate or bachelor’s degree

YOUR REWARDS:

• Competitive salary, overall compensation and 401(k)
• Opportunities for Professional Growth and Advancement
• Hybrid Remote Work Policy (2 Days In Office, 3 Days Remote)
• In-house and external learning and development opportunities
• Career Coaching Services
• Generous health insurance, mental health and well-being benefits
• Salary $50,000 to $62,000

EEO Statement

Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email HumanResources@marshallip.com.