Office Administrator

Job Description Summary

Under close supervision, perform administrative duties for order management and fulfillment. Document all completed work and recording inventory data; utilizing scanners/computers as necessary. Interact regularly with peers and management to pursue continuous improvement of warehouse operations and promote teamwork.

How will you make an impact & Requirement

On site position in our Lakeland FL facility. Hours 7am to 3:30 pm, Monday through Friday. Occasional weekend work.

We are seeking an organized, sharp-thinking Warehouse Office Coordinator to bridge communication between our commercial teams and warehouse operations. This individual will play a key role in ensuring order fulfillment is executed accurately and on time, all while proactively managing workflows and troubleshooting issues with a problem-solving mindset.

🛠️ Key Responsibilities

• Coordinate daily order flow with internal teams to ensure timely and accurate fulfillment

• Manage shared departmental email inbox and respond to inquiries promptly

• Monitor inventory levels and flag discrepancies or delays proactively

• Track progress on order execution and communicate status updates across teams

• Collaborate with warehouse leadership to resolve operational bottlenecks or fulfillment risks

• Maintain organized records and assist in basic office tasks, such as E-Mail correspondence and reporting

• Apply critical thinking to spot process inefficiencies and recommend improvements

• Occasional lifting when counting inventory

🎯 Qualifications

• High school diploma or GED (Associate’s degree preferred)

• 2+ years of experience in warehouse coordination, order fulfillment, or logistics

• Strong critical thinking, organizational, and multitasking abilities

• Skilled communicator—able to clearly relay updates and adapt to shifting priorities

• Proficiency in Microsoft Office Suite; experience with inventory systems (Epicor) a plus

• Self-starter attitude with a knack for anticipating needs before issues arise

We are an equal opportunity employer.