Office Associate - Humanities

Compensation Type: Hourly

Compensation: $16.50

The Office Associate for the Humanities Department provides general administrative, clerical, and projectmanagement support for the department and division. This role utilizes basic or advanced office and research skills, depending upon position assignment and skill level demands. The incumbent is typically assigned to work within a given department and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment. This position also supports the academic functions of all departmental programs, programmatic accreditation functions, faculty, and Chairperson.

Clerical

• Provides administrative and clerical support to Chairperson, faculty, and staff.
• Maintains and sets up a filing system that is virtual and physical.
• Files, organizes, and cross-indexes files.
• Completes and processes forms, records, and other documents in accordance with established procedures.
• Organizes the ordering and storing of supplies as needed.
• Assists the department in scheduling meetings, including invitations, parking passes, and room scheduling.
• Assists the Chairperson to build course schedules.
• Assists with special events by coordinating rooms and partnering with other departments to ensure successful set-up and execution of special events.
• Maintains confidential or sensitive records and information.
• Manages departmental data.
• Assists faculty with bookstore purchases for books and classroom supplies.
• Provides support for accreditation site visits and self-study materials.
• Work with programs to help edit program webpages as needed.
• May be assigned to originate correspondence on behalf of Chairperson and maintain signature authority on delegated routine matters.
• Assists faculty with obtaining price quotes and submission of purchase orders.

Customer Service

• Provides customer services within assigned department or functional area to students, the general public, faculty, staff, and others by: furnishing and obtaining information; resolving routine problems; assisting with procedures, processes, and requirements; and performing other customer service responsibilities, as necessary.
• Maintains exceptional public relations and customer service to the general public, students, faculty, staff, and others.
• Greets and routes students and other visitors to the appropriate place, answers telephone, routes calls, takes messages, and provides general information about the department.
• Initiates work orders such as housekeeping, general maintenance, etc., and follows through until completion.
• Furnishes and obtains information and works to resolve issues with the chair.
• Assists with setting up interviews and provides applicant information to the program hiring using Workday.
• Assists the department work-study students to help cover projects needed to be completed within the department.
• Communicates with faculty and staff regarding messages and student questions promptly.

Financial

• Monitors the program budget accounts and informs the faculty on the amounts left in the accounts, as needed.

Culture of Respect

• Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

Minimum Qualifications

• High School Diploma or GED
• One (1) year of experience in a customer service position.
• General computer skills using job-related word processing and spreadsheet software.

Additional Information

• State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).

CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Full time

40

Additional Information

In order to ensure your application is complete, you must complete the following:

• Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.

Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.