Office Assistant (Contract)

Founded in 2016 in Silicon Valley, Pony.ai has quickly become a global leader in autonomous mobility and is a pioneer in extending autonomous mobility technologies and services at a rapidly expanding footprint of sites around the world. Operating Robotaxi, Robotruck and Personally Owned Vehicles (POV) business units, Pony.ai is an industry leader in the commercialization of autonomous driving and is committed to developing the safest autonomous driving capabilities on a global scale. Pony.ai’s leading position has been recognized, with CNBC ranking Pony.ai #10 on its CNBC Disruptor list of the 50 most innovative and disruptive tech companies of 2022. In June 2023, Pony.ai was recognized on the XPRIZE and Bessemer Venture Partners inaugural “XB100” 2023 list of the world’s top 100 private deep tech companies, ranking #12 globally. As of August 2023, Pony.ai has accumulated nearly 21 million miles of autonomous driving globally. Pony.ai went public at NASDAQ in Nov. 2024.

Responsibility

Our Admin team is seeking candidates with strong organizational abilities and excellent interpersonal skills to support office asset and inventory management. This role is responsible for ensuring the efficient receipt, storage, tracking, and dispatch of goods and assets. The ideal candidate will maintain accurate inventory records, support optimal asset utilization, and ensure compliance with company standards and procedures.

We are looking for a self-starter who can multi-task in a fast-paced environment. Strong written and verbal communication skills are essential. Additional responsibilities include assisting the Office Manager with preparing documents, organizing files, managing existing records, and occasionally coordinating events.

• Receive, label, and store incoming stocks and assets.
• Maintain up-to-date records of inventory levels and assets whereabouts.
• Support routine inventory checks and help resolve discrepancies.
• Assist with the preparation of inventory and asset reports as needed.
• Ensure assets are stored properly and in compliance with company procedures.
• Provide general administrative support, including filing, document preparation, and data entry.
• Help with occasional office event setup and coordination.
• Perform other related duties as assigned by the Office Manager.

Requirements

• Proficiency with Microsoft Office Suite.
• 1-3 years of relevant office admin experience
• Familiarity with SAP is a plus
• Bilingual in English & Mandarin is a plus
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• BA/BS in Business Management degree or related field is preferred

Compensation 

Salary Range: $25 - $28 Hourly

Compensation may vary outside of this range depending on many factors, including the candidate’s qualifications, skills, competencies, experience, and location. 

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