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Office Assistant – Mail & Records Clerk
J&Y LawLos Angeles, California
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Job Description
Benefits:
- 401(k)
- Company parties
- Competitive salary
- Dental insurance
- Employee discounts
- Free food & snacks
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
About J&Y Law
Javaheri & Yahoudai, A Professional Law Corporation (J&Y Law), is a premier plaintiff’s personal injury law firm proudly serving clients across California. We’re committed to client service, teamwork, and high-performance culture. Our team is growing, and we’re seeking passionate, dependable professionals who want to make a difference.
Position Summary
We are seeking a reliable and detail-oriented Office Assistant – Mail & Records Clerk to support our litigation teams by managing all physical and digital mail, scanning and uploading legal documents, and assisting with records coordination. This role is 100% onsite in our Century City office and essential to maintaining accurate case files and supporting day-to-day legal operations.
Essential Duties & Responsibilities
Mailroom & Document Handling
- Sort, label, scan, and distribute incoming physical and electronic mail
- Prepare and send outgoing legal correspondence (FedEx, USPS, courier)
- Track all incoming/outgoing mail to ensure timely delivery to the appropriate recipient
- Digitize and upload medical/legal documents into our case management system (Litify)
- Maintain both digital and physical filing systems for legal records
Clerical & Administrative Support
- Transport files between departments and to offsite locations as needed
- Assemble legal packets and case files for attorney or court use
- Assist with document copying, labeling, archiving, and secure shredding
- Support the records department with file retrieval and case organization
- Maintain cleanliness and organization in the mail and supply rooms
Office Logistics
- Monitor supply levels for mailroom equipment (e.g., envelopes, labels)
- Ensure postage meters and scanning equipment are functioning; report issues promptly
- Assist with office errands and tasks assigned by the administrative team
Qualifications
- 1+ year experience in mailroom, records, or administrative office setting (legal preferred)
- Familiarity with scanning and digital file management systems (e.g., PDF, OCR tools)
- Proficient in Microsoft Outlook, Word, and scanning software
- Strong attention to detail, time management, and communication skills
- Ability to lift 25 lbs and remain on feet for extended periods
- Must be punctual, dependable, and able to follow established procedures
Work Hours
- Monday–Friday, 8:30 AM to 5:30 PM
- Overtime may be required with advance notice
- This is a non-exempt position subject to all California rest and meal break requirements
Compensation & Benefits
- Employer-paid medical, dental, and vision insurance
- Paid Time Off (PTO): 6 sick days, 4 personal days per year
- Paid holidays (as recognized by the firm)
- Free on-site parking
- Opportunities for internal training, mentorship, and promotion
Equal Opportunity Employer
J&Y Law is an Equal Opportunity Employer and is committed to fostering a diverse, inclusive, and respectful workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or other protected characteristics under applicable federal, state, or local laws.
Compensation: $20.00 - $25.00 per hour
Founded by attorneys Jason B. Javaheri and Yosi Yahoudai, the law firm of J&Y is committed to fighting for those who have been injured in an accident. Through our many years of personal injury practice, we know how difficult recovering can be as you try to get back to your normal routine. We will offer you our compassion and knowledge and give you peace of mind as we fight to obtain the compensation you deserve.
The law firm of J&Y serves clients in Los Angeles, San Diego, Orange County, San Bernardino County, San Francisco County, Sacramento County, and all of California. Our highly-skilled legal team will diligently serve your needs throughout the duration of your case.
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