Administrative Assistant

At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment.

Each day we dedicate ourselves to treating each other, our customers and our community with care and respect.

Overview

Performs a variety of administrative functions necessary to support the Organization. Performs duties of a complex and/or confidential nature, requiring exercise of initiative and judgment. This position will be primarily supporting the Tulsa service center, but will also be supporting Aftermarket, Applications Engineering, and the CSB facility.

Key Responsibilities

Primary duties may include, but are not limited to:

• Invoicing preparation of services jobs as well as local product orders

• Coding and submitting of Vendor invoices for timely payment processing

• Vendor account set up when needed.

• Inventory transactions within applicable software programs

• Answering phone calls and distributing to appropriate team members

• Maintain an organized file structure for invoiced services jobs and product orders

• Interfacing with customers over the phone to assist with order status updates

• Support Coordinator, Manager, shop mechanics, field technicians, and remote sales staff

• Other duties as assigned by manager

Daily activity is highly variable and dependent on the activities taking place within the regional operations. Primary support focus is field services operations, which results in a dynamic and fast paced workplace. A successful candidate will show an ability to work well under deadlines, prioritize tasks daily, and communicate regularly both to direct manager as well as to other staff members and customers as needed.

Experience

• High school graduate or equivalent

• 3+ years of administrative experience preferred

Knowledge, Skills, and Abilities

• Excellent and proven ability to remain organized and on task

• Excellent interpersonal skills, both for dealing with internal and external customers (calm, courteous, professional, and helpful)

• Working knowledge of basic computer programs such as Microsoft Outlook, Word, and Excel, with the ability to learn Microsoft CRM, VMS (Visual Management System, Salesforce, and Dynamics AX.

• Fluent in English

• Flexibility to handle multi-tasking and prioritize appropriately