Business Office Manager

Come join our awesome team as the Business Office Manager position with Horizons Care Center! 

Horizons Care Center is part of Volunteers of America National Services which serves as the Housing and Healthcare subsidiary of the Volunteers of America parent organization and

proudly listed among the Best Nursing Homes by U.S. News & World Report!

Salary: $57,000 - $75,000 annually, based on experience!

Schedule: Monday -Friday 8am-4:30pm. Hours can be flexible. Occasional weekends may be required. 

Employer/Employee Benefits:

• Medical, Dental and Vision insurance
• Health Savings Account (HSA)
• Flexible Saving Account (FSA) 
• 403(b) - with discretionary contribution 
• Paid Vacation/Sick Time
• Employee Referral Program

Benefits with minimal to no cost to employees:

• Scholarships
• Employee Assistance Program (EAP)
• Wellness program
• Life insurance (with an option to purchase additional)
• Short term disability 
• Loan program
• NEW! NetSpend option: 50% of wages before payday
• Ministry Program

The Business Office Manager will ensure that the financial functions of the facility are done in a timely manner.

QUALIFICATIONS:

• Associate degree with major concentration in areas of bookkeeping or data processing, or three years bookkeeping or data processing experience.
• Minimum one-year experience as a full charge bookkeeper, preferably in a healthcare setting. Medicare and Medicaid billing experience is desirable.
• Ability to communicate and work effectively with various levels of facility and corporate staff, residents, family members and the public.
• Numerical ability.
• Organizational ability.
• Ability to handle interruptions on a regular basis as well as the stress associated with meeting a variety of deadlines.
• Ability to utilize computers and other electronic devices for tasks such as timekeeping, in-servicing and documentation.
• Ability to meet the requirements identified as indicated in the essential job functions.

ESSENTIAL FUNCTIONS:

• Assumes primary responsibility for the operation of all data-processing equipment and components:
  
  • Performs all data processing functions on the facility computer including, but not limited to, Accounts Receivable, Accounts Payable, Payroll, Census and Resident Trust Funds.
  • Verifies and reconciles all items entered into the computer system.
  • Processes and reviews all computer reports on a timely basis.
  • Oversees all processing and reporting functions on the facility time clock.
  • Ensures that the appropriate system backups and upgrades have been processed.
• Assumes specific responsibilities relating to Accounts Receivable processing.
  
  • Reconciles all Accounts Receivable and prepares adjustments as necessary.
  • Submits required periodic reports to Medicaid, Medicare and other third payers.
  • Reconciles monthly detailed Accounts Receivable Room and Board charges.
  • Assists the Administrator with the collection of past due accounts; explains all past due accounts.
  • Ensures that appropriate billing is submitted for all residents, including charges for room and board, therapies, special equipment, medical supplies and services that are not included in the established daily rate.
• Oversees specific responsibilities relating to the Accounts Payable system.
  
  • Responds to vendors’ questions regarding accounting and payment problems.
  • Reviews all invoices for completeness, proper coding and approval.
  • Reconciles vendor statements as needed.
• Oversees specific responsibilities relating to the Payroll function of the facility.
  
  • Reviews time cards for completeness.
  • Ensures that proper documentation exists and that benefits are entitled for all special pay, such as vacation or sick pay, before payment is processed.
  • Prepares payroll savings/IRA and related reports and deposit funds.
  • Reconciles payroll reports.
  • Completes wage verifications.
• Assumes specific responsibilities in the preparation of month-end Financial Statements; submits month-end information to Corporate Office.
• Assumes specific responsibilities relating to the banking function of the facility.
  • Reconciles the Personal Fund, transfer and zero balance banking accounts.
  • Informs the Corporate Office of any disbursement problems such as stop payments, lost checks, etc.
  • Calls in deposits to the Cash Management System.
  • Ensures the recording and deposit of all cash receipts.
• Participates in the annual facility budgeting process; supplies statistical information to the Executive Director/Administrator as requested.
• Administers personnel functions of the Business Office.
  • Interviews and hires department personnel; supervises orientation; counsels and/or disciplines employees on infractions of established rules; terminates employees when needed; conducts exit interviews of department personnel.
  • Conducts performance evaluations and recommends wage changes.
  • Develops, implements and maintains work routines and staffing schedules.
  • Initiates and directs in-service training programs for the department.
  • Attends required in-services & completes assigned on-line modules.
• Oversees administration of Resident Trust Funds.
  • Inputs deposits and withdrawals.
  • Posts interest to accounts.
  • Assists residents with their accounts.
• Assists other facility personnel in the proper use of data processing equipment as needed.
• Supplies statistical information to facility and corporate personnel as needed.
• Monitors the Personal Fund System.
• Assists with facility financial audits.
• Assumes responsibility for the overall organization of the Business Office; ensures the proper filing and storage of all pertinent Business Office records.
• Submits a brief monthly report, oral or written, to Executive Director/Administrator concerning department functions and expenditures.
• Recommends purchases or repairs of department equipment to Executive Director/Administrator; initiates Executive Director-approved equipment repairs.
• Performs other duties or special assignments as directed by the Executive Director/Administrator.

Situated at the base of the scenic Grand Mesa in Eckert, CO, Horizons Health Care Center offers staff the opportunity to connect with a tight community while surrounded by breathtaking scenery. We help to foster a work-life balance by offering employees paid-time off benefits as part of our comprehensive benefits package. Our diverse and involved staff members are supported by the commitment to maintain relationships of functional trust with every team member, to always practice solutions-focused problem solving, and to continually affirm each team member’s contribution to the quality of our work. 

Volunteers of America National Services has been certified as a Great Place to Work for 7 years running by its employees! Their work has a special meaning: this is not “just a job”.

Take pride in helping others and join us today!

At VOANS, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations’ shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best.