Office Assistant

Azenta Inc.

At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships.

All we accomplish is grounded in our core values of Customer Focus, Achievement, Accountability, Teamwork, Employee Value and Integrity

Job Title

Office Assistant

Job Description

How You’ll Add Value

The Office Assistant is responsible for the front desk management and performing general office functions in a variety of administrative and clerical duties. In addition, this position is expected to provide exceptional support to clients and professionally assist them during their visit to the organization. The Office Assistant will complete clerical assignments while using independent judgment in completing activities.

What You’ll Do

• Be present at the front desk to greet visitors, notify relevant people of their arrival and assist with inquiries
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Responsible for overseeing all customer visits on-site, ensuring all preparations are in place prior to the visit, and meeting with the support team within Azenta to understand requirements e.g. meeting rooms, food, tours, etc.
• Sr Site Leadership support  
• Compose and distribute meeting notes, routine correspondence, or reports, such as presentations, expenses, Purchase Orders, Vendor Setup, and monthly reports
• Key lead on the social impact committee and support the HR lead/other leaders in arranging engagement events e.g. On-site town halls, holiday party, family day
• Manage details of site employee engagement events
• Prepare, format, edit, and distribute a variety of routine and complex correspondence, reports, memorandums and forms
• Support Azenta leaders visiting SMS Indianapolis and Plainfield sites e.g. travel arrangements, reserving office/workspace, plan lunches, showing visitors around the site to ensure they know where facilities are (e.g. restrooms, break rooms), checking in with leaders to ensure there aren’t any additional requirements needed before and during the visit
• Open, read, route, and distribute incoming mail or other materials and answer routine letters
• Make copies of correspondence or other printed material.
• Enter, retrieve, review, or modify data in company databases and other software programs
• Maintain a filing system for records, reports and other documents, such as the MS Teams resource portal
• Support Executive Assistant with site leadership-related administrative tasks
• Other duties as assigned

What You Will Bring

• High School Diploma or GED.
• 2-3 years’ experience in a professional office setting, with previous administrative experience preferred
• Experience with MS Office Software (Excel, Word, PowerPoint, Outlook).
• Excellent customer service skills
• Professional appearance and presence
• Excellent interpersonal, organizational, oral and written communication skills.
• Strong attention to detail
• Phone coverage experience
• Ability to multi-task
• Ability to remain calm under pressure

Physical Requirements

• Must be able to lift 25 pounds on a regular basis

Your Working Conditions: 

• General office setting
• Location: Indianapolis

This position does require the incumbent to walk around the building to distribute mail and/or complete clerical assignments in other departments

If any applicant is unable to complete an application or respond to a job opening because of a disability, please email at HR.Recruiting@azenta.com for assistance. 

Azenta is an Equal Opportunity Employer. This company considers candidates regardless of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status.