Graduate Program Assistant (Student)

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This position is available only to enrolled American University students.

Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.

Department:

Frederick Douglass Scholars Program

Time Type:

Part time

FLSA Status:

Non-Exempt

Job Description:

Summary:

The Graduate Program Assistant, AU Catalyst and FDDS will support the planning, implementation and marketing of events and programs, schedule meetings, manage the AU Catalyst and FDDS LinkedIn Groups, support program communications by monitoring and managing AU Catalyst and FDDS social media accounts, the AU Catalyst and FDDS Outlook Inbox and updating the AU Catalyst and FDDS website and provide administrative support to the Managing Director of the AU Catalyst and Frederick Douglas Distinguished Scholars Program and the Instructor of the AU Catalyst course as well as providing general office support. This individual must be collaborative, reliable, and resourceful. Will be exceptionally well-organized, able to function independently and effectively multitask, possess sound judgment, professional demeanor, and take initiative under minimal supervision.

Responsibilities:

• Planning and implementation of events and programs.

• Schedule meetings.

• Manage the AU Catalyst and FDDS LinkedIn Groups.

• Support program communications by monitoring and managing AU Catalyst and FDDS social media accounts.

• Manage the AU Catalyst and FDDS Outlook Inbox and updating the AU Catalyst and FDDS website.

• Provide administrative support to the Managing Director of the AU Catalyst and FDDS Program.

• Provide general office support.

Position Type/Expected Hours of Work:

• Part-Time.

• 20 hours per week.

Salary Range:

• $18.50 per hour.

Required Education and Experience:

• Must be a current graduate student at American University.

• At least three (3) years of relevant administrative experience providing office and event support or one (1) year of executive administrative experience.

• Demonstrate effective organizational, fiscal, and administrative skills, acute attention to detail, ability to juggle multiple tasks in a fast-paced, and time sensitive environment.

• Proven track record of meeting or beating deadlines and taking initiative to make confident decisions quickly and under pressure, be a resourceful problem solver as well as a creative and deliberate planner.

• Demonstrate a proactive ability to anticipate needs and changes, then react efficiently with independent/sound judgment.

• Direct experience dealing with sensitive and confidential information with integrity.

• Ability and interest in working with high-achieving and diverse students.

• Excellent interpersonal and communication skills, oral and written.

• Exceptional work ethic, self-motivated, and trustworthy.

• Able to anticipate change and react efficiently & expeditiously.

• Overall ability to understand and retain new information quickly.

• Experience planning, managing and executing large scale events and meetings.

• Strong computer skills required with proficiency in Microsoft Office applications, including.

Preferred Education and Experience:

• Three (3) years of experience in higher education administration or equivalent experience and/ or pursuit of a graduate degree in Education, Sociology, Psychology, Marketing, Communications, Public Relations or a related field.

• Prior work experience in an academic or non-profit setting .

• Background/interest in leadership development.

• Familiarity/interest/experience in engaging in and maintaining mentoring, coaching and advising relationships.

• Familiarity with Microsoft Office including Outlook, FileMaker Pro, Share Point, Photoshop, CommonSpot, Datatel, LinkedIn and social media management is helpful.

Other Details

• This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Current American University Employees

American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.