Marketing Events Coordinator

About MasterControl:

MasterControl is a leading cloud-based quality and compliance software provider for life sciences and other regulated industries. Our mission is the same as that of our customers to bring life-changing products to more people sooner. The MasterControl Platform helps organizations digitize, automate, and connect quality and compliance processes across the regulated product development life cycle. Over 1,000 companies worldwide rely on MasterControl solutions to achieve new levels of operational excellence across product development, clinical trials, regulatory affairs, quality management, supply chain, manufacturing, and postmarket surveillance. For more information, visit www.mastercontrol.com.

SUMMARY

The Marketing Events Coordinator provides essential logistical and administrative support to the Marketing Events Managers for company events and trade shows. This detail-oriented team member will handle data entry, event logistics coordination, and administrative processes that enable successful event execution. Working under the direction of the Director of Events + Field Marketing, this coordinator will assist with day-to-day operational tasks, including registration management, vendor coordination, and documentation to support MasterControl's marketing events that drive customer engagement and lead generation.

This position serves as an administrative backbone for the events team, efficiently managing event logistics and supporting the Marketing Event Managers with budget tracking, timeline maintenance, and project management tasks as assigned.

RESPONSIBILITIES

• Provide administrative support for event logistics, including registration processing and data entry
• Assist Event Managers with document preparation, scheduling, and correspondence
• Maintain accurate records in event management systems and databases
• Process and organize event materials, shipping logistics, and inventory
• Support event registration management and respond to attendee inquiries
• Coordinate with vendors and internal teams under the manager's supervision
• Assist in tracking event budgets and processing invoices
• Compile data and assist with post-event reporting on KPIs and metrics
• Handle routine email communications and inquiries through the events inbox
• Create and organize event folders, documentation, and checklists
• Support the team with calendar management and meeting coordination
• Maintain organized filing systems for event assets and materials
• Stays on top of industry trends
• Stays on top of Marketing technology tools

ABOUT YOU

• 1+ years' experience in event coordination, preferably in marketing, hospitality, or B2B events
• Detail-oriented with strong data entry accuracy and follow-through
• Experience with organizing information and managing administrative processes
• Proficient with business software, including Microsoft Office suite
• Familiarity with B2B industry tools a plus (Salesforce, Qualtrics, ClickUp, Cvent, Dropbox, Coupa, DocuSign, DOMO, Marketo, etc.)
• Excellent organizational abilities and attention to detail
• Strong communication skills for internal coordination
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Team player comfortable taking direction and working collaboratively
• Adaptable to changing priorities and responsive to requests
• Efficient worker who thrives in a structured support role
• Resourceful and able to take initiative on new or unpredictable situations

The US base salary range for this temp to hire position is $70,000 - $80,000. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

MasterControl is an Equal Opportunity Employer. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact MCTalent@MasterControl.com or call (801) 942-4000 and ask to speak with a member of Human Resources.

Equal Opportunity Employer, including disability and protected veteran status