Payroll and Benefits Specialist

Join us in Telling the Stories of Santa’s North Pole!

The Lumistella Company is a global intellectual property company dedicated to bringing Santa’s North Pole to life for children around the world through consumer products, original entertainment and brand experiences. We are home to the most iconic and beloved Christmas brands of this generation including The Elf on the Shelf, Elf Pets, and Elf Mates.

We are seeking a tenacious, detail-oriented Payroll and Benefits Specialist to join our dynamic People Operations team. Directly reporting to the VP of People Operations, the Payroll and Benefits Specialist will play a critical role in supporting a variety of People Operations functions, including payroll administration, benefits administration, reporting and audit support, as well as general People Operations program support.

This Payroll and Benefits Specialist is instrumental in maintaining the integrity of our records, systems and processes in these functional areas.  The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently and accurately. A high level of professionalism, discretion, and emotional intelligence is required, along with excellent communication skills and the ability to work collaboratively within a team.

The Payroll and Benefits Specialist responsibilities include:

• Payroll Administration:
  • Maintain payroll information by collecting, calculating, and entering data. 
  • Prepare payroll import files and other manual pay calculations prior to payroll start. 
  • Complete timesheet edits and verify employee hours worked. 
  • Process payroll entries, ensuring accuracy and timeliness. 
  • Resolve payroll discrepancies in a timely and accurate manner. 
  • Audit and reconcile payroll bi-weekly. 
  • Process post payroll reporting and 401(k) funding.
  • Conduct employment verifications for current and former employees as requested.
  • Ensure adherence to all applicable timekeeping laws and regulations, as well as company policies related to pay and timekeeping.
• Benefits Administration: 
  • Assist in managing employee benefits programs, including new hire and annual enrollment, life event changes, and communications. 
  • Audit benefit enrollments and payroll deductions. 
  • Track COBRA payments and reimbursements. 
  • Support 401(k) plan auditing and reporting. Track new hire entry eligibility. Schedule new enrollee educational meetings.
  • Aid in onboarding new hire benefits and collaborate on billing reports with Finance.

• Reporting and Audit Support: Generate and maintain reports for statutory compliance, payroll and benefits, and internal metrics as required by People Operations management.  Assist with internal and external audits related to People Operations processes and documentation.
• Wellness Program Support: Assist in the planning and implementation of employee wellness initiatives and programs.
• Workers' Compensation: Support the administration of workers' compensation claims and coordinate with relevant stakeholders.
• Onboarding and Offboarding Support: Prepare orientation materials for new hires, ensuring a comprehensive and welcoming introduction to the company.  Prepare offboarding packages and ensure a smooth transition for departing employees.
• Documents processes and procedures related to areas of responsibility.
• Assist with other duties and projects as needed.
• Protects company assets through the proper management of asset files and adherence to company policy with regard to information security and management.

If you want to be one of us... 

The ideal candidate will bring:

• 2-4 years of experience in payroll and benefits administration. 
• Payroll administration experience required; ADP Workforce Now experience preferred. Experience with multi-state compliance, payroll and benefits required.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word).
• Excellent interpersonal and communication skills, with the ability to engage effectively with employees and internal stakeholders.
• Strong organizational and time management skills to handle multiple priorities, effective planning, and working under pressure to meet deadlines.
• Strong analytical skills with the ability to assess data and make informed decisions. Experience with metrics and reporting related to payroll and benefits.
• Strong attention to detail and accuracy.
• Demonstrated problem-solving skills with a proactive approach to identifying and addressing issues.
• Utilizes good judgment and demonstrates maturity, tact and diplomacy.
• Maintains confidence and utilizes the utmost in discretion.
• Takes initiative and demonstrates flexibility and adaptability.
• Ability to work independently and as a part of a team.
• Strong customer service orientation and ability to handle sensitive information with confidentiality.

Education requirements: 

1. Bachelor’s degree in Human Resources, Business Administration, or a related field required.
2. Relevant certifications (e.g., SHRM-CP, PHR) are preferred.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. A full and complete copy of the Job Description is available upon request.

Want to Know More?

To learn more about our company, check out our web site at: www.Lumistella.com.

The Lumistella Company is an equal employment opportunity employer.