Office Manager

Common Links Construction is a union subcontractor that specializes in installation of Steel Stud Framing, Drywall and Finishing, Painting, EIFS, and Acoustical Ceilings. We have 2 locations in Wisconsin; Milwaukee and Madison, and 1 location in Minnesota; Minneapolis. Common Links Construction is an employee-focused company that strives to keep the company culture strong through many employee engagement events and programs.

As a Office Manager,

• You will be responsible for being the helping hand in the office for a wide range of administrative duties. A large portion of your days will be spent supporting our Superintendents and Accounting Admin staff. This role will provide you with the opportunity to grow within the company. You will be located full-time at the brand-new Madison office.

Job Duties:

• Complete weekly payroll entry and proofing for all field personnel at the Madison location.

• Provide support to our Head of Payroll.

• Track Union Employee Progress and Benefits

• Aid the Superintendent with pre-employment testing and onboarding.

• Enter new hire documentation into our payroll system.

• Train field personnel on iPad/Samsung Tablets and necessary applications

• Order and maintain a stock of HI-VIS clothing, PPE, and office supplies for the office.

• Greet all visitors at the office.

• Answer and direct incoming phone calls

• Complete general office tasks and filing.

• Take part in company event planning. (i.e. Meetings, Mandatory Training Days, and office parties)

• As you become comfortable with your tasks, more may be added to your role.

Our Best Candidate Would Have:

• Bilingual Preferred (Spanish)
• Experience with bookkeeping and record-keeping
• Experience in Payroll Processing
• Willingness to become a Notary
• High Proficiency in Microsoft Office Applications
• Knowledge and experience with the Foundation Payroll software.
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Willingness to learn new skills
• Desire to grow within an organization

Offered Benefits:

• Competitive Compensation based on experience
• Health Insurance
• Dental & Vision Insurance
• Long Term Disability & Life Insurance
• Paid Vacation and Holidays
• 401K, plus 3% employer contribution after 1 year of employment.