Office Specialist II

Note: Current Employees must use the Workday Job Hubs career section to apply for this position.

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

• Integrity

• Common Sense

• Innovation

• Accountability

Position Data:

Office Specialist II-J23-U00-H

Regular

Non-Exempt (eligible for overtime)

Overview:

Pay Range:$22.58- $28.63 per hour (Non Bargaining Pay Plan B22, Step 1-13)

Hiring Range: $22.58 - $23.96 per hour (Non Bargaining Pay Plan B22, Step 1-4 DOQ)

Job Closing Date: June 18, 2025

There is an Office Specialist II opening with the Yakima County Superior Court. This position is responsible for performing specialized office support duties such as conducting independent interviews of pro se litigants regarding dissolution finalization process, or conducting group procedural orientations on divorce and paternity issues. Performs routine office support activities involving filing, distributing and/or receiving documents, forms, applications, customer assistance, schedules appointments, meetings, or events, collects, organizes and presents statistical information for the Family Court Facilitator and the Family Court Investigator.

Benefits included in position:

Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)

Retirement Benefits

Paid Vacation

Paid Holidays

Paid Sick Leave

Note: This is a Non-Bargaining Unit position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Essential Duties:

Performs independent interviews with pro se litigants in dissolution finalizations. May conduct group orientation on dissolutions and paternities.

Distributes a variety of documents such as correspondence, packets, hearing notices and related decisions for activities of Family Court Facilitator and Investigator program in Superior Court. Manages/audits Court Facilitator and Family Court Investigator files to ensure they are complete and accurate

Reviews case management system to find specific orders as necessary

Assists public users in scheduling appointments, information gathering, and form preparation, both in English and Spanish. Receives, reviews, and provides guidance as to the appropriate form(s) to file and communicates next steps to pro se litigants. Functions as the sole clerical support for professional staff.

Assists Superior Court & Family Court program in general clerical office support activities.

Other duties as assigned

Education and Experience:

High School diploma or GED AND four (4) years of general office or specialty experience or any equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to perform the essential duties of the job.

Required:

Valid WA State driver's license and proof of insurance, if requested.

Successful completion of a comprehensive criminal background and general employment verification

Preferred:

Bilingual English/Spanish,

Work experience or knowledge of the legal system, in particular the role and function of Courts. Experience with Microsoft Word, Outlook & Excel applications.

Equipment Used: Computer, overhead projector, fax, scanner, copier, calculator, multi-line phone, labeler, and other basic office equipment.

Working Conditions: This position is rated as Sedentary Work, Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Environment: May be exposed to hostile / angry individuals; work outside of standard business hours and locations.

Physical Demands: carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking, fingering, hearing, talking, and visual acuity

Intellectual Demands: ability to multitask, confidentiality, Ability to work under pressure, Ability to articulate and communicate information in conversations, Ability to follow written instruction, and Ability to follow verbal instruction.

Knowledge:

The legal system, in particular the role and function of Courts

Legal terminology and court rules

Computers and word processing software

Grammar, spelling and punctuation

File maintenance techniques

Customer service techniques

Office practices and procedures

Data processing systems and methods for input

Skills and abilities:

Multi-tasking in a high pressured environment

Able to perform tasks with great accuracy and high attention to detail

Organization, prioritization, scheduling appointments and time management

Communication of complex and/or sensitive information

Establishing effective working relationships with co-workers, other agencies and the general public

Working effectively with constant interruptions

Communicating and expressing ideas effectively, orally and in writing

Ability to maintain composure during stressful situations.

Using office equipment, computers, and related software applications;

Performing interviews, gathering information and providing assistance to pro se litigants;

Applying customer service techniques;

Establishing and maintaining effective interpersonal relationships

"AN EQUAL OPPORTUNITY EMPLOYER"

Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person's age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.