Administrative Assistant, Capital Management

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answer calls related to the various SCM plans and programs, answer questions, or provide routine information.
• Compile data, prepare, maintain and distribute reports for monthly, quarterly and annual meetings for SCM clients.
• Gather and compile Index Fund and Spectrum input information from Morningstar Direct when making changes to the Index Fund models.
• Prepare and process new account paperwork, obtaining all required information, verifying accuracy and enter information into Index Fund spreadsheets.
• Set up and maintain files for new accounts.
• Prepare disbursement requests, make funds available and forward to the back office for processing.
• Check daily cash and stock receipt reports and analyze next step.
• Prepare correspondence, reports, memos, and account information.
• May assist and advise clients in setting up Arkansas 529 accounts.
• Gather and compile various information, materials, literature and mail as requested by customers and maintain record of such activity.
• Assist sales staff in resolution of routine problems with accounts by researching and compiling appropriate information for their use.
• Maintain miscellaneous records such as appointment schedules, commission accounts, trades executed, etc.
• Preparation of all out going material gaining compliance and legal approval beforehand.
• Become knowledgeable about Stephens Insurance products as it relates to clients.
• Perform miscellaneous duties such as preparing expense reports, filing, scheduling appointments and presentations, forwarding messages to sales staff.
• Backup to Supervisor - SCM Administrator on billing.
• Perform other tasks as assigned by management.

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree in a related field.
• 2+ years of related experience and/or training.
• Equivalent combination of education and experience.

CERTIFICATIONS, LICENSES, AND REGISTRATIONS

(Will be required to obtain within six months of employment)

• SIE - Securities Industry Essentials
• Series 7 - General Securities Representative
• Series 63 - State Law Exam or Series 66 - Combined State Law

REQUIRED TESTING

• Microsoft Word
• Excel
• PowerPoint
• Typing
• Alpha/Numeric Data Entry