Accounting Associate

Accounting Associate

Thomas Allen

About Thomas Allen

We began providing residential services to individuals living with disabilities in 1977, and in 1984 became the first non-governmental entity in Minnesota to offer waiver case management. By delivering exceptional client care and creating a work culture that celebrates the employees who turn our mission into action, Thomas Allen has grown to employ more than 600 people and provide contracted services for more than 20 counties across Minnesota. Annually, we deliver a wide variety of services to more than 10,000 individuals of all needs, abilities, and ages - from infants to elders. Our services include waiver case management, community living services, care coordination, respite care, and community-based residential programs.

Accounting Associate

FLSA Status: Full-Time, Hourly, Non-exempt

FTE: 1.0

Hiring Range: $25/hour - $30/hour DOE

Website: Thomas Allen (thomasalleninc.com)

Location: Onsite, Hybrid optional after completion of orientation period

Job Summary:

As an Accounting Associate, you will provide critical support to the Controller and Vice President of Finance. Your responsibilities will include daily accounting tasks, payroll back up and supporting the accounting department with special projects and reporting.

Primary Responsibilities:

• Serve as the Accounts Payable subject matter expert by accurately processing AP invoices in a timely manner, ensuring all invoices are entered in the correct period and have the appropriate GL expense coding. Collaborate with internal managers to obtain appropriate approvals. Create and distribute annual 1099's
• Expertly manage company credit card platform by issuing credit cards, review transactions for appropriate expense coding and approvals, and report on related expenditures utilizing Divvy/Bill Spend and Expense software platform
• Provide UKG bi-weekly payroll backup support for the Payroll Administrator for approximately 560 employees, ensuring accuracy and compliance with company policies
• Maintain and streamline monthly distribution of client Spenddown statements, including printing and mailing statements, fielding client questions and requests via phone and email, along with processing payments in our Pavillio billing software
• Take pride in preparing and distributing Room and Board client statements and invoices, ensuring accuracy and professionalism in our financial communications
• Assist in administration of the monthly close process, including preparing journal entries, account reconciliations, and expense related analysis
• Continuously seek opportunities to enhance operations, streamline work processes, and reduce processing times, contributing to a more efficient and rewarding work environment
• Assist upper management with special projects and analysis related projects as assigned
• Provide excellent customer service by promptly responding to inquiries and requests via email and phone, showcasing your dedication to client satisfaction
• Display proficiency in learning financial software programs, allowing you to quickly adapt to our systems and technologies

Required Qualifications:

• Associate's degree in Business Administration, Accounting, Finance, or related field or equivalent experience
• 2-3 years experience in accounting and payroll processing
• Proficient in Microsoft Excel (pivot tables, vlookups, etc) with working knowledge of the entire M365 Office Suite
• Strong knowledge of general ledger accounting and GAAP principles
• Ability to organize, work independently, and manage multiple tasks and deadlines
• Pay meticulous attention to detail, guaranteeing precision in your work and minimizing errors
• Excellent written and verbal communication skills

Preferred Qualifications:

• Software proficiency in Sage Intacct
• Experience with UltiPro (UKG/Workforce Management)
• Bill Spend & Expense software a plus

Additional Requirements:

• Must be at least 18 years of age
• Ability to pass a Department of Health Services background check

Benefits:

• Comprehensive medical, dental, vision, disability, and life insurance coverage
• Health Savings Account (HSA), Flexible Spending Account (FSA), and Dependent Care Account (DCA) options
• 401(k)
• Tuition, licensure, and certification reimbursement
• Six paid company holidays plus one additional floating holiday
• Paid time off (PTO)
• Earned Sick and Safe Time (ESST)
• Mileage reimbursement for work-related travel
• Hybrid work options after successful completion of orientation period
• Paid training and certifications to help you develop new skills and advance your career
• Flexible scheduling to fit your availability and personal needs
• Employee appreciation programs to recognize your contributions and efforts
• Opportunities for career advancement and growth to help you achieve your professional goals.

Thomas Allen, Inc. is an Equal Opportunity and Affirmative Action Employer of all people without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, veteran's status, membership or activity in a local human rights commission, or status with regard to public assistance.

Join our team and make a difference!