Communications & Culture Program Administrator

Communications & Culture Program Administrator

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for a Communications and Culture Program Administrator to join our Marketing and Diversity & Inclusion groups. This individual may be based out of either our Pittsburgh or Philadelphia, PA locations. The Communications and Culture Program Administrator will oversee firm-wide internal communications and support initiatives that promote a positive and inclusive culture within the firm. They will also collaborate closely with the Manager of Public Relations & Communications and the Diversity & Inclusion group, ensuring effective communication strategies are in place for various internal initiatives, events, and programs, with particular emphasis on alumni relations and community engagement.

 

Essential Duties & Responsibilities:

1. Internal Communications Support
   • Assist in the implementation of internal communications programs that promote the firm’s culture and values among attorneys, government relations professionals, and staff.
   • Draft and format internal communications, including emails and newsletters, based on templates provided by leadership.
2. Diversity & Inclusion Program Assistance:
   • Support the Diversity & Inclusion initiatives by assisting in the preparation of D&I-related materials, including award entries, social media content, and website updates.
   • Help coordinate logistics for the Dimensions of Diversity podcast series, including scheduling and communication with guests.
3. Alumni Relations Support:
   • Assist in the development and distribution of the quarterly Alumni newsletter, including content gathering and proofreading.
   • Help organize Alumni events and maintain relationships with alumni through regular communications.
4. Event Coordination:
   • Provide support for internal and external firm events, including community service programming and initiatives like the Day of Service and WorkWell programs, by creating promotional materials and post-event communications.
5. Intranet and Social Media Management:
   • Assist in maintaining and updating the firm’s intranet homepage, ensuring timely posting of news and activities.
   • Support social media efforts by posting content related to D&I, community events, and internal programs.
6. Culture Report Support:
   • Assist in the preparation and distribution of the annual Culture Report, including gathering content, proofreading, and coordinating with vendors.
7. General Communications Support:
   • Provide administrative support for various internal communications, including drafting retirement announcements, holiday messages, and other leadership communications as needed.
   • Assist in the creation and distribution of promotional materials for HR and recruiting initiatives.
8. Other Duties as Assigned:
   • Perform additional responsibilities as assigned by the Chief Experience Officer or other leadership as necessary.

 

 

Required Qualifications:

• Bachelor’s degree in communications, journalism, public relations, marketing, or related field.
• Minimum of 3 years of experience in a communications-related role with a focus on writing and content.
• Strong writing skills and attention to detail; familiarity with AP Style is a plus.
• Experience in event planning and coordination is preferred.
• A proactive team player with a willingness to support various initiatives.
• Strong interpersonal skills and the ability to collaborate effectively across departments.
• Basic proficiency in social media platforms including Facebook, Twitter, and LinkedIn.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• High level of discretion and ability to handle sensitive information with confidentiality.
• Willingness to travel between the firm’s offices as needed.

 

Why should you work at Buchanan?

Our Firm offers outstanding benefits that include:

• Competitive salary and generous Paid Time Off
• Hybrid work schedules
• Paid Holidays, including a floating holiday
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

 

We are an Equal Opportunity Employer.