Payroll & Tax Compliance Specialist

We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That's where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about our firm, see what it's like to work here and explore recent project and ideas at NBBJ.com. Join us to make an impact today!

The role at a glance:

This is an excellent opportunity for you to join NBBJ Columbus or Seattle as a Payroll and Tax Compliance Specialist working directly with the Senior Accounting Manager and Payroll Specialist, as well as collaborating with all areas of Finance and Human Resource teams.

Our ideal candidate will be analytical and methodical, with experience in payroll administration and state tax compliance. They will have in-depth knowledge of payroll and tax regulations with the ability to research complex issues. This individual will thrive in a fast-paced environment while being flexible to adapt to rapidly changing situations. Most importantly, a successful candidate will be curious minded, detail-oriented, organized and able to prioritize multiple projects to meet deadlines.

In your new role you will:

• Partner with the Payroll Specialist and Human Resource team to accurately process payroll for exempt and nonexempt employees on a semi-monthly basis for three domestic companies
• Serve as the go-to expert for federal, state, and local payroll compliance by staying up to date in payroll tax laws (FLSA, tax filings, wage/hour laws, etc)
• Prepare and file required state, local and federal tax filings, ensuring compliance with deadlines and regulations (monthly, quarterly and annually)
• Collaborate with payroll services in the UK and China, ensuring compliance with international regulations
• Maintain detailed and accurate payroll records
• Research and resolve discrepancies in payroll tax reporting
• Lead payroll tax audits and provide documentation as required
• Participate in special projects and initiatives as needed

What you will need to succeed:

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred
• Knowledge of payroll concepts, practices, and procedures is essential
• Minimum of 7 years in a payroll position
• Experience with a multi-company and multi-currency environment a plus
• Accuracy and strong analytical skills are required
• Ability to work under pressure to meet deadlines, remaining professional, responsive and cooperative
• Strong organizational, multi-tasking and prioritizing skills are a must
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Deltek Vision/Vantagepoint a plus
• Ability to work both independently and collaborative with all levels of employees
• Excellent verbal and written communication skills

NBBJ is an office first firm, with an expectation that all staff are able to be present in the office a minimum of 4 days per week.

For Seattle, the annual base pay range for this role is anticipated to be between $75,000 - $85,000. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience.

Why choose NBBJ?

We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.

• NBBJ has been named three times by Fast Company as one of the most innovative architecture firms.
• Founded in 1943, our first office opened over 75 years ago in Seattle, Washington. We now have over 10 office locations around the globe.
• We are a transdisciplinary, cross-practice focused firm with a deep portfolio of Civic & Cultural, Commercial, Corporate, Healthcare, Higher Education, Science and Technology, Sports, and Urban Environment projects. We also have several areas of service expertise including: Architecture, Environmental Graphic Design, Interior Design, Lighting Design, Workplace Consulting and more.
• In the past decade, NBBJ has received more than 300 awards from leading global, national and regional award programs across the business, real estate and design communities.
• We work with 5 of the top global high-tech companies, 14 of the U.S. News and World Report Top Hospitals, and 4 of the top 10 highest-ranked learning institutions.
• Our clients include institutional leaders such as Cambridge University, Google, Samsung, Cleveland Clinic, Tencent, and Stanford University.

NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.

NBBJ does not accept unsolicited resumes or similar submissions from third party recruiters or employment agencies. Any unsolicited materials received by NBBJ from a source other than an individual candidate will be considered NBBJ property and NBBJ reserves the right to pursue and hire candidates referred to us without any financial obligation to the third party in question. If you are interested in becoming an approved NBBJ external recruiter, please contact a member of the NBBJ Talent Acquisition Team.