Office Administrator

Office Administrator

The Office Administrator position is essential to ensure smooth operations of the WFU Crop Nutrients office located in Ames, IA. You will work closely with the team onsite to ensure guests feel welcomed and supported. Administrative responsibilities include assisting visitors, answering and directing incoming calls, conference room scheduling, maintaining paperwork, ordering supplies, and other office projects as assigned.

Typical work schedule is 40 hours per week (8 hours/day, M-F) and is eligible for benefits. Overtime may be required at times. Required minimum of 2 designated days per week in the Ames office location with option for remote work the remaining 3 days per week once initial training period is completed.

Job Responsibilities:

Front Desk & Visitor Management

• Greet and direct visitors; serve as backup for welcome board.

• Answer and manage incoming phone calls and automated messages.

• Manage conference room scheduling and support internal meetings and external office/customer/vendor meetings (CN & WFU) (supplies, meals, materials).

Office Operations & Facilities

• Coordinate building and grounds maintenance, including vendor service scheduling.

• Manage office keys, door access, and security/fire alarm systems.

• Maintain office and building maps.

• Assist in keeping kitchen and meal areas clean and stocked.

• Act as Emergency Coordinator for the office.

Administrative & Office Support

• Handle incoming and outgoing mail and package logistics, labeling and distribution

• Manage postage machine and office supply ordering/restocking (coffee, snacks, etc.).

• Oversee office invoice processing and expense submissions (e.g., Ariba).

• Support data entry and project tasks as time allows (e.g., BOLs, invoicing).

• Support CN employee's calendar and expense management as requested.

Employee Engagement & Events

• Coordinate employee morale initiatives, internal events, and CN/corporate giving campaigns.

• Offsite meeting coordination support with LOL corporate (e.g., Fall Alignment Meeting, and CN Winter Meeting.

• Assist with onboarding support for managers and new hires.

Reporting & Compliance

• Complete monthly and annual EHS reporting and checklists.

• EEO Coordinator

• Coordinate completion of recurring and ad-hoc reporting as requested.

Experience-Education (Required):

High school diploma/GED

4+ years' experience in administrative or customer service or a combination of education and experience

Competencies-Skills (Required):

Proficiency with the MS Office suite of programs.

Well-developed communication skills, both oral and written.

High level of initiative for problem resolution and continuous improvement efforts.

Critical reasoning skills.

Ability to work with teams cross-functionally.

Excellent organization and strong attention to detail.

Excellent attendance.

Self-started/self-motivated with team-oriented attitude.

Salary Range: $43,760 - $65,640

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

Benefits for most full-time roles include medical, dental, vision, PTO, life & disability insurance, education assistance, a 401k and a variety of well-being resources. Most part-time employees are eligible for prorated PTO, holiday pay, employee development programs, prorated education assistance, and a 401(k).

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O'Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.