Recruiting Coordinator

Description

General Summary: The Recruiting Coordinator plays a key role in supporting the full recruitment lifecycle, onboarding, and general HR administration. This position requires strong communication, organizational, and follow-up skills to ensure a seamless candidate and employee experience.

Positions reporting to this position: None

Duties and Responsibilities:

Recruitment & Applicant Tracking (Paylocity):

• Submit and close requests within Paylocity as required
• Monitor and follow up on requisitions pending approval.

Applicant Review & Screening:

• Review and evaluate all new field applicant submissions.
• Reject applicants not meeting minimum qualifications.
• Retain qualified candidates for further screening by HR.

Interview Coordination:

• Follow up with hiring managers on pending candidate feedback.
• Coordinate candidate interviews (virtual or in-person).
• Collect and communicate interview feedback between managers and the candidate.

Offer Letter Management:

• Draft and submit offer letters for internal approval.
• Communicate offer details to candidates, including instructions for required documentation (consent forms, ID, etc.).
• Ensure all documents are collected and processed for pre-hire setup.

Onboarding Support:

• Host weekly virtual onboarding presentations for new field hires.

Administrative & Office Support:

• Assist with mail duties twice per month.
• Support file room organization and document filing as needed.

Social Media & Community Outreach:

• Maintain active job and company presence by posting 3 times weekly on Facebook and LinkedIn.
• Build and maintain relationships with community partners across all divisions.
• Design promotional flyers for recruiting events and distribute to regional HR and community contacts.
• Promote recruiting events on social platforms.

Requirements

Job Qualifications (refers to job, not incumbent):

Educational Requirements:

High School Diploma or equivalent.

Required Certification/Licensure:

Valid driver's license

Experience Requirements:

• 1-2 years of administrative or HR-related experience preferred.
• Ability to handle confidential information with discretion.

Knowledge/Skills Required:

• Proficiency in Microsoft Office Suite and HRIS systems (Paylocity experience a plus).
• Comfortable with virtual meeting platforms (e.g., Zoom, Teams).
• Strong attention to detail and organizational skills.
• Effective verbal and written communication.

Physical Demands:

The employee must be able to work in a standard office environment and operate a computer and may occasionally need to lift and/or move up to 25 pounds.

Travel: Less than 5% - limited travel

Working Conditions:

Standard indoor office environment

Position Interacts With (indicate internal and external contacts):

Company staff and management, general public