Office Assistant - Lancaster Office

Kodiak Robotics, Inc. was founded in 2018 and has become a leader in autonomous ground transportation committed to a safer and more efficient future for all. The company has developed an artificial intelligence (AI) powered technology stack purpose-built for commercial trucking and the public sector. The company delivers freight daily for its customers across the southern United States using its autonomous technology. In 2024, Kodiak became the first known company to publicly announce delivering a driverless semi-truck to a customer. Kodiak is also leveraging its commercial self-driving software to develop, test and deploy autonomous capabilities for the U.S. Department of Defense.

We are looking for a dedicated, positive and outgoing Office Administrator to present Kodiak to the public in a professional manner, facilitate communications and coordinate the flow of people through our offices in Lancaster.

In this role, you will:

• Welcome visitors to the office and assist them as needed
• Support the onboarding and off-boarding process for employees, welcoming and assisting new hires.
• Coordinate candidate interview scheduling and travel requirements
• Manage and dispense incoming mail
• Prepare outgoing mail and packages
• Report any updates or pertinent issues that need addressing to the site manager
• Manage and schedule local facility vendors
• Ensure regular office supplies are stocked, manage all office-related purchasing, and fulfill miscellaneous order requests.
• Own and manage our Swag Program - purchasing, storing and distributing.
• Assist in planning and coordinating team activities and events such as, offsites, company parties, and in-office events.
• Manage and own other projects as needs arise.
• Manage food services provided to the team including daily catering and weekly snack orders.
• Assist in managing workplace safety programs including regular workplace safety inspections, emergency response and evacuation procedures.
• Provide clear and effective site-wide communications
• Maintain an organized work space at all times

Qualifications:

• High school diploma or GED equivalent required
• 2+ years working in office admin, preferably in a startup environment
• Computer literate and proficient using G Suite
• Excellent customer service skills
• Organized and detail-oriented
• Outstanding speaker both verbally and written

Benefits:

• A place with big goals that we trust we can achieve.
• A fast paced environment where we work with talented, dedicated and supportive teammates.
• Equity and competitive pay. Every employee is a stakeholder in Kodiak's success.
• Excellent medical, dental and vision benefits.

Actual salary ranges will be based on job-related factors, including exact work location, experience, relevant training and education, and skill level. Your recruiter can share more about the specific salary range for the role location. Please note that the compensation details listed above are base salary only and do not include bonus, equity, or benefits.

At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law.

In alignment with its business operations, Kodiak adheres to all relevant statutes, regulations, and administrative prerequisites. Accordingly, roles that carry more sensitive requirements may be limited to candidates that can satisfy additional scrutiny and eligibility for such positions may hinge on verification of a candidate's residence, U.S. person status, and/or citizenship status. Should the position require, and Kodiak determines that a candidate's residence, U.S. person status, and/or citizenship status necessitate an export license, bar the candidate from the position, or otherwise fall under national security-related restrictions, Kodiak will consider the candidate for alternative positions unaffected by such restrictions, under terms and conditions set forth at Kodiak's sole discretion, or, as an alternative, opt not to proceed with the candidate's application. If applicable, Kodiak may provide visa sponsorship for eligible candidates.