Office Assistant

We are seeking an organized, task oriented, and personable Office Assistant to support the Office Manager and help ensure the smooth day-to-day operations of our workplace. The ideal candidate will have strong communication skills, attention to detail, and a positive attitude. This role is ideal for someone who enjoys creating a well-run, welcoming environment and supporting teams in a variety of ways.

This role is based full time on-site, 5 days a week, in Dallas, TX. Relocation assistance is not available.

Key Responsibilities:

• Monitor, restock, and organize supplies and general office inventory
• Act as a friendly and helpful resource for staff regarding office-related needs or concerns
• Assist with vendor research, coordination, and relationship management
• Help maintain a clean and orderly office environment
• Work collaboratively with departments to support office-wide policies
• Provide administrative and logistical support for internal events and team activities
• Assist the security team with greeting guests and maintaining records
• Provide administrative assistance on special projects across departments
• Support the Office Manager in day-to-day tasks and special projects as needed

Required Skills and Abilities:

• Excellent verbal and written communication skills
• Exceptional organizational skills, ability to prioritize multiple projects
• Customer service mindset, with an excellent work ethic and an optimistic attitude.
• Strong emotional intelligence and passion for building relationships across all levels of an organization
• Strong analytical and problem-solving skills
• Must be able to lift 25 lbs and sit or stand for extended periods
• Successful candidates will be autonomous and will be able to handle highly confidential information with discretion
• Proficient in Microsoft Office, G-Suite, and Dropbox

Education and Experience:

• This is an entry level position; Associate's degree preferred
• Customer service experience required
• Previous experience in an assistant role preferred

Pay Range

$40,000-$60,000 USD

What Colossal Offers You:

• Medical, dental, and vision coverage
• Unlimited PTO and company holidays so you can rest and recharge
• Flexible spending accounts (FSA)
• Company matched 401k retirement plan
• Paid parental leave up to 12 weeks
• Education reimbursement
• An opportunity to help us return the Earth to a healthier state

The team at Colossal is committed, colorful, passionate, intelligent, collaborative, creative, experienced, scientific and world-class. That sounds like a lot to fit into one building. That's why we are spread out in several locations that include laboratories, test facilities, academic institutions, libraries and offices.

Through it all, however, we maintain a culture of positivity, hope, happiness and belief that we're doing something big. Something Colossal.

Colossal is proud to be an equal employment opportunity workplace. We welcome people from all backgrounds as well as celebrate and support diversity. We are committed to providing an inclusive environment of mutual respect that is free from discrimination and harassment so everyone can thrive.

EEO is the Law

Search Firm Representatives: Colossal does not accept unsolicited assistance from search firms. No fees will be paid for a hired candidate where no pre-existing agreement is in place. We handle most recruitment in-house.

Colossal is proud to be named a Best Place to Work by BuiltIn for 3 years in a row across multiple categories in 2023, 2024, and 2025:

• #1 on the 50 Best Startups to Work For in Dallas in 2023!
• 100 Best Midsize Places to Work in Dallas in 2024 & 2025
• 100 Best Places to Work in Dallas, TX (All Size Employers) in 2024 & 2025

Built In 2025 Award Lists

Great Place to Work Certification Page

Most Loved Workplace Certification Page- Proud to be certified as a most loved workplace including: most loved CEO, most loved workplaces for LGBTQ+, most loved workplaces for women, and most loved workplaces for young professionals.

Newsweek's Most Loved Workplaces 2024 Award List- Excited to be amongst the winners of Newsweek's 2024 Most Loved Workplaces!