Department Administrator- Engineering (Full-Time)

Basic Job Function: Departmental Accounting and Company Utility Accounting Administrator

Minimum Requirements:

• Minimum of three (3) years experience
• High School Diploma or equivalent credentials
• College degree preferred
• Excellent communication skills, both written and verbal
• Valid Georgia Driver's License
• Company policy requires that one must be 21 years of ago or older to drive a company vehicle
• Proficient in Windows XP and Microsoft Office software applications such as: Word, Excel, PowerPoint and Outlook
• Proficient with peripherals, copier, fax, telephone and calculator
• Minimum typing skill of 20+ wpm
• Must have ability to courteously present information to people in one-on-one and group situations
• Must possess a positive attitude and have the ability to work with a variety of people and in cooperation with coworkers efficiently and effectively
• Must be detail oriented and able to manage competing priorities and multiple deadlines in a fast paced environment
• Ability to easily adapt to organizational and environmental changes
• If applicable, must be flexible to working days, early mornings, evenings, weekends, and holidays
• Report to work at the scheduled time, neatly groomed and in compliance with company Dress Code Policy

Tasks/Responsibilities:

• Process incoming mail/invoices and statements
• City Ledger Clearing Statements (End of month)
• Maintains Fuel Report (End of month)
• Maintains HOST: Budgeting; P&L Reports
• Comparison Report (Monthly) Hot Sos Work reports
• Maintain Sea Island Facility Management contracts/contract proposals
• Assist with Maintaining Engineering Check Book
• HOTSOS: Review/update work orders as requested
• Maintains cleanliness and organization in all work areas
• Uphold appropriate departmental standards of quality/timing
• Uphold and ensure compliance with all company and departmental policies and procedures
• Report all equipment problems and maintenance issues, known safety hazards, or unsafe practices and procedures to supervisor immediately
• Attends all scheduled employee meetings and brings suggestions for improvement
• Willing and timely execution of other duties as delegated by leadership
• Create Work orders in Hot Sos off of BEO submissions.