Compliance Clerk/ Receptionist
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Job Description
Cool-Transports is an employee-owned company dedicated to providing our customers with the best available fuel delivery and service options in a safe and responsible manner. We focus on internal and external customer service.
We are currently seeking a detail-oriented and highly organized Compliance Clerk/Receptionist to support our fuel transportation operations.
Primary Responsibilities:
Administrative & Reception Duties:
- Serve as the first point of contact for incoming calls and visitors.
- Provide general administrative support to office and operations staff as needed.
Compliance and Recordkeeping:
- Enter driver hours into the ETC system for payroll.
- Regularly send driver hours to payroll for bonus tracking.
- Enter and scan work orders.
- File and maintain truck documentation for compliance audits.
- Assisting in the development of remediation plans for compliance issues
- Collaborating with other departments to implement compliance strategies
Driver & Fleet Management
- Review and follow up on DVIR (Driver Vehicle Inspection Reports) daily via Geotab.
- Create and manage a Monthly Maintenance Calendar to ensure timely service.
- Schedule and create vapor packets for drivers and trucks.
- Send current vapor certifications to rack locations.
- Enter new drivers into rack systems and schedule onboarding classes.
Qualifications:
- High school diploma or equivalent; associate degree preferred.
- Previous experience in a transportation or logistics company is a plus.
- Strong attention to detail with excellent organizational skills.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and general office equipment.
- Experience with compliance software such as Geotab, CSi, and ETC is a plus.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent verbal and written communication skills.
Job Type: Full-time
Schedule:
- Day shift
- Monday to Friday
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Colton, CA (Required) In Person