OFFICE MANAGER

Xcellbio is a venture-backed immuno-oncology focused biotechnology company based in San Francisco, CA. Backed by industry-leading investors and strategic partners, our mission is focused on pushing forward the leading edge of cancer therapy with the goal of not just delaying but actually curing cancers through safe and effective cell and gene therapies. Our company is uniquely positioned to enhance the performance and safety of cell and gene therapies through our award winning innovative technology platforms. Our commercial instruments and AI-driven software enable researchers and clinicians to discover novel insights into immune and tumor biology and most importantly, we enable the translation of these insights for patient through the use of our proprietary cell therapy manufacturing platform. Our fun, well-capitalized, and mission-driven team is expanding in the near-term – now is a great time to join!

Job Description:

We are looking for a dynamic, fun, and organized Office Manager to join our Series B-funded high-growth startup. This individual will report directly to the Senior Finance & Accounting Manager with a dotted line to the CEO and will be an integral part of the team and our culture. This in-office role is a key hire that will be instrumental in ensuring the success of the team and business objectives. The successful candidate will manage our office space and the day-to-day operations of the organization. It is the perfect position for a proactive, positive individual, a ‘doer' who's ready to pitch in alongside the founders to position the organization for scale. We're seeking someone who's smart, is interested in establishing or improving processes, and is excited to provide support to our growing and passionate team.

Key Responsibilities:

Office and Facilities Management:

• Oversee daily office & facilities operations, including managing office activities and serving as the main point of contact for the security desk.
• Manage mail and packages, including sorting, distributing, and handling any issues with missing or delayed items.
• Coordinate repairs for plumbing, electrical, and HVAC systems and manage office furniture and equipment.
• Supervise office renovations, construction, and emergency repairs.
• Oversee janitorial services and vendors, including managing communications and payments.
• Restock kitchen, janitorial, snacks, and office supplies.
• Managing administrative activities for laboratory EHS paperwork.

Event and Marketing Coordination:

• Organize internal events like happy hours, off-sites, and company lunches.
• Manage event budgets, catering, and vendor relationships.
• Assist with social media content for platforms like LinkedIn.

Human Resources & Team Support:

• Manage logistics for employee onboarding and offboarding.
• Schedule and coordinate employee training sessions for safety and emergency response.
• Support HR-related needs such as managing team swag and assisting with performance review cycles.

Technology:

• Provide basic IT troubleshooting for laptops, security, and email.
• Manage technology assets, including the security and allocation of computers.
• Oversee Wi-Fi connectivity and the onboarding and offboarding of devices.
• Manage security systems, including cameras and door sensors.

Vendor and Financial Administration:

• Manage the end-to-end purchase order process, including creation, tracking, and payment.
• Process and approve new vendor requests and handle onboarding paperwork.
• Booking invoices, manage payments, and address billing discrepancies.
• Handle check deposits and other mail-related financial tasks.

Qualifications and Skills

• Associate's or Bachelor's degree; a degree or coursework in a creative field is welcomed.
• 1-5+ years of experience in office management is required.
• Experience with social media in a professional or academic setting is preferred.
• Familiarity with Salesforce for report generation and account updates is a plus.
• Experience using commercially available AI tools to accomplish tasks is a plus.
• A proactive, positive, and highly motivated individual with a strong sense of ownership.
• Excellent organizational skills with the ability to multitask and be flexible in a fast-paced startup environment.
• Strong attention to detail and follow-through.

Other Desirable Characteristics and Attributes:

Able to multi-task and be flexible in a fast-paced startup environment, strong follow through, attention to detail.

Please note if you are legally authorized to work in the United States in your application.

Competitive salaries, comprehensive benefits package, and company stock options will be offered to successful applicants.