AR Billing Spct
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Job Description
Purpose:
The Accounts Receivable & Billing Specialist plays a vital role within the accounting department by ensuring the accurate and timely processing of customer invoices and payments. This role is responsible for maintaining up-to-date accounts receivable records, resolving billing issues, and supporting financial operations through accurate documentation and communication.
Key Responsibilities:
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Generate and distribute customer invoices accurately and on time
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Create and process credit memos as required
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Post payments in a timely manner and apply cash from bank transfers and check deposits
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Research and resolve customer billing issues or discrepancies
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Maintain current and accurate customer contact information in the system
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Provide customers with invoice copies, proof of delivery (POD), and shipping documentation
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Process Advance Ship Notices (ASNs) within required timeframes
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Follow up with customers on past due balances and support collection efforts
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Assist with internal and external audits as needed
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Support reconciliations and month-end close processes
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Perform other ad hoc projects and duties as assigned
Qualifications:
Education:
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High school diploma or equivalent required
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Additional accounting coursework or certification preferred
Experience:
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Minimum of 3 years of relevant experience in accounts receivable, billing, or a related field
Skills & Abilities:
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Proficiency in Microsoft Office Suite, particularly Excel and Word
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Strong attention to detail and organizational skills
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Ability to read and interpret documents such as operating procedures, reports, and manuals
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Effective written and verbal communication skills
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Solid mathematical skills including the ability to compute rates, discounts, percentages, and interpret bar graphs
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Experience with ERP systems or accounting software is a plus
Physical Requirements:
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Primarily sedentary work involving regular use of a computer and telephone
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Occasional walking, standing, or light lifting may be required
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Must be able to communicate clearly by phone and in person
Work Environment:
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Professional office setting
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Well-lit, climate-controlled, and equipped with standard office tools and resources