Project Manager

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Job Posting Title:

Project Manager

Location:

Dallas - Hospital

Additional Posting Details:

M-F 8-4:30 pm with some nights and weekends

Job Description:

Job Title: Medical Conference Project Manager

Job Type: Full-Time

Reports To: Administrative Director, Orthopedics and Physician Services

Job Summary: The Medical Conference Project Manager will be responsible for planning, organizing, and executing medical conferences and events for the Orthopedics and other Departments with a focus on training/education for professionals. This role requires a highly organized individual with excellent communication skills and a strong background in event management, preferably within the healthcare sector.

Key Conferences:

• Annual Conferences:
  POES, Spine Symposium, CPLR, DBP, IPSG, Brandon Carrell, Perthes Day, Perry Initiative, Fellows Graduation

• Occasional Conferences:

(HSG Study Group, ACPOC, PRISM)

Key Responsibilities:

• Conference Planning and Management:
  • Plans, manages, and coordinates projects and ensures project initiatives and timelines are met. Develops project initiation process by defining project scope, determining action items, assigning ownership, creating project timetables, and tracking execution and workflow; prepares, presents and distributes project status reports.
  • Evaluates, plans, and monitors project implementation for medical conferences; manages project and collaborates with project delivery teams including but not limited to: orthopedics, dyslexia, physician outreach, communications, special events, guest services, compliance, housekeeping.
  • Working with key stakeholders, prepares pre- and post-event budgets and analysis.
  • Coordinates with UTSW for ACCME accreditation for all appropriate activities until this activity and effort can be brought inhouse.
  • Ensures deadlines are met, escalates issues for appropriate, timely resolution and adheres to standardized project management methodologies.
  • Coordinates with medical professionals, speakers, vendors, a/v specialist to ensure successful event execution.
  • Collaborates with communications team on the creation and production of conference materials, including agendas, brochures, and promotional content.
  • Partners with management to develop tools and metrics to evaluate performance of target initiatives; assists with planning monitoring criteria and methodology.
  • Conducts post-event evaluations to gather feedback and identify areas for improvement and prepares detailed reports on event outcomes and participant satisfaction.

Qualifications:

• Bachelor’s degree in Event Management, Healthcare Administration, or a related field.
• Minimum of 2 years of experience in event planning, preferably in a medical or healthcare setting.
• Strong organizational and project management skills.
• Ability to facilitate meetings
• Ability to analyze and work with data
• Excellent communication and interpersonal skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work under pressure and manage multiple tasks simultaneously.

Preferred Qualifications:

• Experience in planning medical conferences or events.
• Knowledge of orthopedic medical terminology and practices.

Working Conditions:

• This position will require occasional evening and weekend work.
• Some travel may be required for site visits and event coordination.