Senior Payroll Accountant

Join our dynamic team that makes a difference in Baltimore City! As a Senior Payroll Accountant at BHSB, you'll handle bi-weekly payroll processing, general ledger maintenance, 403B contributions and financial reporting. Requires accounting degree, 5+ years' experience, prior knowledge of accounting and routine accounting procedures, strong attention to detail, and proficiency in Microsoft Office. You will collaborate with Human Resources and Finance teams and ensure financial accuracy and compliance. We value integrity, equity, innovation, collaboration, and quality, offering a flexible work environment and generous benefits that promote growth and work-life balance.

The position of Senior Payroll Accountant, in coordination with other team members, is responsible for ensuring accuracy of financial documents and processes, as well as compliance with relevant laws and regulations. The position assists in maintenance of general ledger, process payroll, prepare and transmit 403B funds and assists in the preparation of various financial reports and schedules for Management. Additionally, the position participates in evaluating financial operations to recommend best-practices, identify issues and strategize solutions, and help the organization run efficiently. The position regularly collaborates with members of the Finance department and members of the Human Resources team, as well as provides customer service to all staff members with regard to payroll.

Essential Functions

• Process bi-weekly payroll so it is completed timely, accurately and of high quality.
• Address and resolve any payroll inquiries from staff
• Create and input payroll journal entry into the general ledger
• Keep Payroll processing files and registers
• Prepare and transmit 403(B) contributions and employer match amounts to retirement plan vendors every 2 weeks
• Ensure accuracy of W2s performed by payroll company
• Review all AP
• Ensure all manual checks have dual check signatures, most checks are processed electronically through PNC Bank and require token approval by controller and CFO
• Do accrual entries for all payroll and pension liability accounts
• Keep a file of all Journal Entries
• Process Monthly Provider Payments and Repayee Client Payments
• Various Bank Reconciliations
• Prepare and process company 1099s
• Assist with 403b Audit and regular annual audit
• Reconcile small grants (exa. RWJ and Judge Cooksey)
• Provide support and guidance for payroll to all staff members
• Collaborate with Human Resources and members of the Finance department to ensure timeliness, accuracy and optimized work processes and procedures.
• Collaborate with Human Resources on payroll and benefits
• Manage multiple tasks and deadlines and prioritize workload to ensure timely and accurate processing. 
• Analyze data and trends to budget and forecast. 
• Identify discrepancies and work through challenges, implementing effective solutions. 
• Efficiently manage time to meet deadlines 

Other

• Work effectively and collaboratively with others, both internally and externally to BHSB.  
• Foster open and honest dialogue within and across teams and between colleagues who have different backgrounds. Engage in honest dialogue and navigate conflict in day-to-day interactions.     
• Uphold and operationalize the values of BHSB, which are Integrity, Equity, Innovation, Collaboration and Quality.  
• Consistently work to apply a lens of equity, inclusion and anti-racism.  
• Serve as part of BHSB’s disaster response team as needed, in any capacity that is needed.   
• To perform assigned work functions, this position and those it supervises may have access to protected health information (PHI). It is expected that the employee will operate from a place of integrity and assume an ethical obligation to protect the security and confidentiality of all PHI in accordance with BHSB’s policies.  
• An offer of employment for this position at BHSB is contingent upon the results of a thorough background check which will require prior authorization from the candidate.    
• Perform other duties as assigned.    

Experience and Education

• A four year degree in accounting from an accredited college 
• Master’s in Accounting or Finance preferred 
• A minimum of five years of experience in performing accounting work 
• Specialized knowledge of accounting and routine accounting procedures 
• Experience with MIP and Microix Software 
• Attention to Detail and time management 
• Analytical skills 
• Effective communication and customer service skills 
• Problem solving skills 
• Organizational skills to manage multiple tasks and deadlines and prioritize workload to ensure timely and accurate processing. 
• Problem solving skills to identify discrepancies and challenges and to be able to identify problems quickly and implement effective solutions 
• Ability to follow detailed and written instructions  
• Ability to interact in a hybrid/virtual environment  
• Proficient using Microsoft Office Suite Word, Excel, Outlook and PowerPoint and 10-key touch  

Supervisory Requirements: This position has no supervisory responsibilities. 

This role may require travel to other locations for meetings and other business-related needs.  Ability to travel locally 10% of the time is required. It is important to have access to some form of transportation to travel to off-site meetings, conferences, and site visits.

Compensation

BHSB values each and every employee as an important contributor to fulfilling the organization’s mission. The ongoing health and wellness of employees is critical to BHSB’s success, and we continuously assess employee benefits, policies and practices to ensure opportunities are available for all people. The organization offers its employees a competitive compensation package which includes base pay, a comprehensive benefits plan and hybrid, family-friendly work practices.

BHSB is an equal opportunity employer and does not utilize practices that give preference to individuals in hiring or promotion. Salaries are based on the requirements of each job, are non-negotiable and step increases are offered at regular intervals. The starting hourly/ annualized salary rate for this position is $83,9879.33.

The benefits plan includes comprehensive medical, dental and vision coverage, employer paid life insurance, short-term and long-term disability, a 403(b) plan with employer contribution, a choice of 4 FSA plans, an employee paid legal benefit, generous PTO and 13 days paid holiday. In addition, medical plan participants receive an employer paid HRA accessed by a $5,000/$10,000 debit card to cover eligible deductible and copay expenses, depending on chosen coverage.

BHSB - About Us

Behavioral Health System Baltimore, Inc. (BHSB) is a non-profit organization that serves as the Local Behavioral Health Authority (LBHA) on behalf of Baltimore City. BHSB is responsible for planning, managing and monitoring resources, programs and policies within the larger Medicaid fee-for-service system, as well as services directly funded by BHSB through private and public grants. BHSB partners closely with Baltimore City and the State of Maryland to build an efficient and responsive system that comprehensively addresses mental illness and substance use and meets the needs of the whole person. BHSB serves as an “on the ground” expert to support the Maryland Department of Health (MDH), using our knowledge of the behavioral health needs of Baltimore City and services that are available, along with our expertise, to structure the system’s resources to meet the unique needs of our communities. BHSB has connections to other local systems, such as law enforcement, schools, social services, and courts, to ensure there is broad access to behavioral health services across systems and in communities.

Culture

BHSB is intentional about advancing a healthy work environment that builds trust, fosters a sense of belonging, promotes learning, and supports leadership opportunities for all. BHSB uses practices that honor the diverse perspectives of all people and cultivate authentic interpersonal interactions based on mutual trust. How BHSB conducts its work internally is directly connected to the organization’s impact externally. The principles that BHSB embraces in its everyday work are flexibility, empowerment, transparency, shared decision making, authentic communication, readily available information, promotion and support of individual growth, individual accountability and collective accountability.

BHSB values all people and their experiences, including those who have had prior contact with the legal system. We are committed to providing individuals with criminal records, including formerly incarcerated individuals and individuals with arrest or conviction records, a fair chance at employment.

BHSB also takes steps to proactively prevent and address conflict and discrimination by investing in organizational education to foster the development of an accountable and respectful workplace where all employees are supported and encouraged to do their best work.