Administrative Assistant, Acquisition Support

About the Position

Dexis Professional Services (Dexis) is seeking an Administrative Assistant to provide administrative services, including managing official correspondence, maintaining schedules and calendars, and supporting senior OUSD (A&S) principals.

The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) leads the U.S. Department of Defense's (DoD) efforts in research and development, advanced technology, developmental test and evaluation, production, logistics, installation management, military construction, defense procurement, acquisition policy, environmental and nuclear security, chemical and biological matters, operational energy plans and programs, corrosion policy and oversight, human capital initiatives, and small/disadvantaged business management. To support this mission, OUSD(A&S) requires administrative, analytical, and strategic communication support services.

This position is contingent upon contract award and will be based in the Washington, DC metro area.

Responsibilities

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for numerous departments/divisions.
• Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
• Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
• Answer telephone calls and refer the calls to the appropriate individuals within the office.
• Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
• Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts.
• Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties.

Qualifications

• Must have an active Top Secret/SCI clearance, or a TS security clearance but be eligible to receive a SCI.
• Minimum of two (2) years of experience to include, personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with Department of Defense.
• Experience within DoD and other federal agencies.
• Demonstrated success managing several direct reports and multiple functional areas across multiple locations.
• Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
• Must have excellent analytical and problem solving skills.
• Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
• Must have strong active listening skills to assess customer needs and satisfaction.
• Must have experience in managing customer expectations and working directly with customers.
• Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.

Preferred Qualifications

• Bachelor's degree from an accredited college/university.