Admissions Operations Coordinator

About Us:

Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.

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Job Posting Title:

Admissions Operations Coordinator

Position Type:

Professional / Unclassified

Department:

LSUA SE - Enrollment- Admissions Operations (Candace Hamilton (00043169))

Work Location:

LSU- Alexandria

Pay Grade:

Professional Hourly

Job Description:

LSUA Office of Admissions & Recruitment

Admissions Operations Coordinator Job Description

Special Requirements:

High school diploma

Ability to multitask in a fast-paced environment

Demonstrated ability to communicate, both written and verbal

Ability to work and make appropriate decisions independently

Ability to manage time while at work

Must be dependable and responsible

Strong basis in a broad array of technical skills

Job Description:

75% Document Management & Data Processing

• Receive and Process Transcripts

Download transcripts electronically and post to Admissions & Recruitment Systems.

Receive transcripts by mail and post to Admissions & Recruitment Systems.

Scan and verify transcripts through imaging system

Notify Admission Counselors of transcripts received

Determine if transcripts are complete and official

Notify students if there are issues with transcripts received

• Manage Test Scores
• Manually enter test scores received as official
• Upload test scores received electronically
• Notify appropriate staff of received scores
• Communicate with testing companies directly if there are issues with data files
• Troubleshoot issues before informing the Director of Admissions and Recruiting of problems
• Data
• Oversee & maintain document imaging systems for the Office of Admissions & Recruitment
• Coordinate document transfer needed through the LSUE/LSUA Referral Partnership

25% Main Admissions & Recruitment Front Desk & Office Operation Support

• Provide assistance with incoming questions concerning but not limited to:
• Admission Requirements
• Status of Applications
• Academic Programs
• Admission Policies
• Documentation Required for Admission
• Transfer phone calls to appropriate individuals when needed
• Check associated office email inboxes, answering questions and forwarding questions, as needed.

All other duties as assigned by Director of Admissions and the Associate Vice Chancellor of Enrollment

Additional Job Description:

Competencies:

None

Special Instructions:

Application Instructions:

Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire.

Background check is required for hire.

Questions or concerns about your application should be directed to LSUA Human Resources at 318-473-6401 or HumanResources@lsua.edu.

Please attach all transcripts to your application for proof of education.

Posting Date:

July 22, 2025

Closing Date (Open Until Filled if No Date Specified):

August 7, 2025

Additional Position Information:

Background Check- An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits- LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSUA is an Equal Opportunity Employer.

HCM Contact Information:

Questions or concerns can be directed to the LSU Human Resources Management Office at 318-473-6401 or emailed hrm@lsua.edu