Finance Clerk

Essential Job Functions:

Financial Accounting and Reporting

• Responsible for receiving and verifying all PO transmittal forms from the programs.
• Review and analyze purchase orders and invoices received for payment according to the general ledger accounts for internal accuracy of the financial statements.
• Match invoices to receiving documents and enter information in the agency's accounting system according to the GAAP policies and procedures.
• Generate and edit reports to ensure the accuracy of information
• Responsible for generating the AP checks, void checks, and liquidating aged encumbrances.
• Regular contact with internal customers is required to identify, research, and recommend solutions to accounting issues and problems.
• Follow up with the different vendors to resolve payment issues and communicate any anticipated problems and/or delays in payment to the Accountant III.
• Research outstanding checks monthly.
• Responsible for tracking, reviewing, and monitoring the program's payables
• Assists fiscal coordinators and accounts payable staff in researching vendor statements, invoices follow-up, and vendor payments.

Additional Duties

• Back up to Finance Clerk
• Performs other duties as assigned by the supervisor
• Completes all required trainings as per Regulatory guidelines, funding, licensing, and other trainings as requested by supervisor.

Physical Demands:

• The work is usually sedentary but may require long periods of standing, walking and /or bending and some light lifting of file boxes no more than 15 lbs. The work requires normal precautionary measures.

Educational & Experiential Requirements:

• High School Diploma
• One year experience in a business/office environment
• Computer proficient in Microsoft Software (Excel, Outlook, Word)
• Excellent oral and written communications
• Must be well-organized and detailed