Hr/Payroll Coordinator - Developmental Biology (Hybrid)

Scheduled Hours

40

Position Summary

The Department of Developmental Biology at Washington University School of Medicine is looking for an organized, proactive, and service-driven HR/Payroll Coordinator who is not only ready to contribute but excited to be an integral part of something bigger. This role is ideal for someone who values precision, cares about people, and wants to make a lasting impact in a world-class research and medical environment.

As a key member of our administrative team, you'll manage critical HR processes, payroll transactions, onboarding, and employee support, helping ensure a smooth and responsive experience for our exceptional faculty, staff, students, and trainees. You'll be the primary liaison for Workday operations, compliance documentation, and hiring logistics-playing a vital role in the success and well-being of our departmental community.

We're seeking someone who brings more than skills-we want someone with heart, integrity, and a strong desire to advance their career within the WashU community. Confidentiality is a cornerstone of this role, especially in a research and medical environment where professionalism, sensitivity, and trust are essential.

Experience in academic medicine or scientific research settings is a major plus, as is familiarity with the unique needs of faculty and research teams. Bonus points if you have knowledge of visa processes or experience supporting international scholars and students-our department is proud to be a global and inclusive home for scientific discovery.

Job Description

Primary Duties & Responsibilities:

• Coordinates and oversees all school/department payroll activities for staff and/or students. Reconciles bi-weekly and monthly paysheets. Coordinates with departments to correct any discrepancies and ensure pay is correct and timely. Administers funding for multiple programs and grants.

• Provides entry and approval of accounting documents in the accounting system. Prepares various systems adjustments on restricted funds and departmental accounts, as needed. Prepares deposits, reconciles, monitors and distributes application fee income collected.

• Assist with tracking, reporting and budgeting of school/department funds.

• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment.

• Ability to move to on and off-campus locations.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Payroll, Accounting, Or Administrative Support (4 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications:

• Three years of payroll, accounting, human resources, administrative support or related experience.

Preferred Qualifications:

• Knowledge of University systems.
• Prior experience in a university setting and financial reporting systems.
• Experience with Workday
• Knowledge about Visa processes.

Preferred Qualifications

Education:

Bachelor's degree - Accounting

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Analytical Thinking, Confidentiality, Customer Service, Deadline Management, Detail-Oriented, Interpersonal Communication, Methodical Problem Solving, Multitasking, Oral Communications, Prioritization, Self-Organization (Business), Stress Management, Teamwork, Working Independently, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.