Payroll and Accounts Payable Coordinator

Quality Engineering Solutions, IncPittsburgh, PA

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Job Description

The main functions of this position are to manage payroll processing and accounts payable functions for our construction management and engineering projects. This person will ensure accurate and timely payroll distribution, manage vendor payments, and maintain compliance with industry regulations. This role requires a strong understanding of payroll, certified payroll reporting, and accounts payable processes.

Key Responsibilities
Payroll Processing:

Process bi-weekly payroll for employees, including field and office staff.
Ensure compliance with the prevailing wage, certified payroll, and other reporting requirements.
Maintain accurate payroll records, deductions, garnishments, and direct deposits.
Prepare and file payroll tax reports (federal, state, and local).
Respond to employee payroll inquiries and resolve discrepancies.

Accounts Payable Management:

Process vendor invoices, ensuring proper coding and job cost allocation.
Verify subcontractor and supplier payments, including lien waiver tracking.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Ensure compliance with company policies, contract terms, and industry standards.
Assist with month-end closing by reconciling AP accounts and preparing reports.

Compliance & Reporting:

Prepare certified payroll reports and submit them as required for government contracts.
Maintain compliance with Davis-Bacon Act, state prevailing wage laws, and union agreements.
Assist with audits related to payroll, AP, and job costing.
Generate and analyze payroll and AP reports to support financial decision-making.

Qualifications & Skills

Education: Associate or bachelor’s degree in accounting, finance, business administration, or a related field (preferred).
Experience: 3+ years of payroll and accounts payable experience, preferably in the construction, engineering, or related industry.
Technical Skills: Proficiency in construction accounting and payroll software (e.g., Viewpoint, Sage 300, Procore, ADP, or Paycom).
Knowledge: Understanding of job costing, prevailing wage laws, certified payroll reporting, and lien waiver processes.
Certifications (Preferred): CPP (Certified Payroll Professional) or other relevant certifications.
Soft Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills.

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