Front Office Administrator

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Description

Company: Our Lady of Mount Carmel Parish

Location: San Diego, CA

Reports to: Business Manager

Type: Part-Time, Permanent- Monday- Friday (2:00 - 6:00p)

FLSA Status: Non-Exempt

Hourly Rate: $17.25/hr. -$19.00/hr.

Position Summary:

The Catholic Parish of Our Lady of Mount Carmel in San Diego is a Catholic community located in the Rancho Peñasquitos area. This parish has approximately 2,900 registered families that are active in their faith and who support the various and with a dynamic faith formation and ministries. This is an active parish that requires Front Office Staff that can manage and properly communicate with the pastor, parish staff and community. This position requires a working knowledge in parish administration, as well as knowledge of diocesan policies and procedures.

Position Overview: To assure many of the day-to-day administrative functions of the church run smoothly

Responsibilities include but are not limited to:

• Greet clients that come to the office.
• Answer phones, fielding calls and taking messages.
• Answer questions about faith formation, baptism, homebound, marriages, confirmation, church activities, food assistance requests, mass times, church hours, food for families, all functions of the church. Distribute office mail and packages
• Mass Intentions- Assist clients in obtaining mass intentions. Assure that each requestor does not exceed their allotted number. Call and reschedule mass intentions if needed.
• Prepare copies and stock church with Examination of Conscience brochure
• Update website calendar
• Prepare weekly and special collection bags
• Provide administrative assistance to all staff as requested
• Provide assistance to specific and approved ministries
• Contact owners of items in lost and found. Send lost and found items to be donated
• Make sure copiers are functioning and stocked with paper.
• Other duties as assigned

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have good administrative skills and front office experience
• Knowledge of parish operations and Catholic doctrine
• The ability to follow procedures for the successful support of the parish
• A kind, friendly disposition while dealing with visitors to the office
• A working understanding of general office technology
• In-depth knowledge of MS Office and other programs designed to help run the office administration
• Integrity who merits trust and upholds confidentiality
• The means necessary to arrive to open the office on time

Physical Demands:

While performing the duties of this job the employee is regularly required to bend, stoop, squat, reach, and climb ladders. The employee is required to be mobile to, from, and within the Parish facility. The employee may be required to conduct trips to, from, and within various city and county-wide locations. The employee must be able to perform moderate to heavy manual labor, including frequent bending, walking, and lifting up to 50 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Lady of Mount Carmel Parish, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age, or veteran status.