Senior Payroll Specialist

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We are seeking an experienced and detail-oriented Senior Payroll Specialist to join our Human Resources team. This role will be responsible for taking full ownership of the payroll function and ensuring accurate, timely, and compliant payroll processing. The ideal candidate will bring extensive U.S. multi-state payroll expertise and will play a critical role in building, refining, and streamlining payroll operations in collaboration with HR, Accounting, and Finance teams.

This is a hands-on role that requires strong knowledge of payroll best practices, federal and state labor laws, and experience working with automated payroll systems. The successful candidate will be confident in handling all aspects of payroll processing and compliance, including per diem and travel reimbursement management.

This position is 100% Onsite, Monday - Friday from 8:00am - 5:00pm.

Requirements

• Minimum of 6+ years of progressive payroll experience in the United States.
• Strong knowledge and hands-on experience processing multi-state payroll.
• Demonstrated experience managing garnishments, per diem, and travel reimbursements.
• Strong understanding of payroll compliance for hourly (non-exempt) and salaried (exempt) employees.
• Proven track record of successful timesheet management in a high-paced, automated environment.
• Proficiency in using payroll software (experience with TriNet HR Plus preferred).
• In-depth understanding of federal and state payroll tax regulations and reporting requirements.
• High attention to detail, excellent problem-solving skills, and the ability to meet tight deadlines.

Key Responsibilities

• Process Bi-Weekly payroll for 50 – 200 employees across multiple U.S. states, including both Hourly (non-exempt) and Salaried (exempt) employees.
• Manage all aspects of timesheet collection, review, and validation to ensure payroll accuracy.
• Administer garnishments, wage attachments, and child support orders in compliance with federal and state laws.
• Oversee per diem disbursements and travel reimbursement processes, ensuring IRS and company policy compliance.
• Collaborate closely with HR and Accounting to ensure accurate payroll records and reporting.
• Ensure accurate setup and ongoing maintenance of employee tax profiles, benefits deductions, and direct deposit information.
• Maintain payroll compliance with all applicable federal, state, and local regulations.
• Generate and review payroll reports and audits to ensure data integrity.
• Assist in the development and documentation of payroll processes and workflows.
• Serve as the subject matter expert on payroll-related inquiries from employees and internal departments.
• Utilize TriNet HR Plus for payroll processing and reporting.

Benefits

Health Insurance

• Medical (80% employer contribution for employee only)
• Dental
• Vision
• Term Life

Paid Time Off (PTO): 20 days

Sick Days: 5 days

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