Office Technician IV - Facilities

Compensation Range

$27.89 - $36.26

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Job Description Summary

Perform a variety of administrative duties requiring confidentiality and independent judgement. Maintain, manage and oversee daily financial transactions of the Department. Ability to prepare a variety of reports based on Department activities and processes. Acts as the Department's public relations representative with the public and other county personnel.

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Job Description

Administrative Tasks- 60%

• Perform day-to-day administrative tasks: answer phones, questions and complaints.
• Comply with the Weld County code when managing administrative data and records.
• Keep informed of new county policies and procedures, and any changes to existing county policies and procedures relating to department and implement changes within department as required.
• Perform bookkeeping and accounting duties for the department to include preparing/coding invoices for payment, completing requisitions so purchase orders can be issued within budgetary guidelines, communicate with vendors on invoices and straighten out any past due balances, maintaining current list of all open purchase orders and balances.
• Process utility invoices and tracking utility data.
• Prepare month end reports and forward to appropriate personnel/ departments.
• Assist the Director in scheduling applicants for interview, background check, Ergo Med and drug test.
• Create and process personnel action notices; i.e. new hires, promotions, transfers retirements and terminations.
• Maintain Facilities job descriptions, including creation, review, and making updates as required.
• Communicate with Human Resources on employee performance evaluation dates; provide a monthly update to supervisors/superintendent and director.
• Maintain current list of names and addresses for all county buildings, occupying departments within each building, grader sheds, and gravel pits, etc.
• Provide consistent, efficient, and effective support services to staff within the department as well other departments within Weld County Government.
• Assist Facilities Director with creating PowerPoint presentations and meeting agendas.

Facilities Operations Coordination- 20%

• Process work order requests, communicate estimated time frame for completion, close & invoice all internal departments.
• Coordinate and dispatch daytime custodial requests for cleanup, supplies, and other requests requiring an emergency response to appropriate staff.
• Refer technical questions to the appropriate staff members.
• Contact vendors: Elevator, pest control, trash & recycling for scheduled service/ drop offs and pickups.

Inventory, Supply, and Company Property Tracking- 20%

• Update and maintain current materials price list i.e. belts, filters, lights, fire extinguishers, sprinklers etc.
• Maintain inventory and order office, safety, and first aid supplies for department.
• Create and maintain current employee contact list, to include address, phone, cell phone and pager.
• Create and maintain current list of department vehicles, process registrations and conduct a yearly mileage check.
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Required Qualifications

Required Education

• High School Diploma/GED

Experience Qualifications

• 4 years of increasing responsibility in an office environment including bookkeeping/accounting duties.

Preferred Education

• Bachelor's Degree with a focus in accounting, business, finance, or other related field.

Skills and Abilities

• Ability to enter data into several different computer programs.
• Ability to learn and apply new computer skills on a regular basis.
• Knowledge of computer programs such as Microsoft Windows and Word, Excel, and Outlook.
• Ability to read and comprehend instructions, correspondence, department policies and procedures.
• Ability to write, (using proper spelling, grammar & punctuation), correspondence, transcribe, create new procedures, logs and reports.
• Ability to apply accounting principles and practices.
• Ability to exercise independent judgement and initiative.
• Ability to effectively communicate in one-on-one and small group situations to customers, clients and other employees of the organization.
• Ability to apply math concepts and calculations in the work environment.
• Ability to keyboard at thirty five words per minute.
• Ability to work well in a team environment with a diverse group of people.
• Ability to prioritize daily tasks and duties, meet deadlines.
• Ability to apply common sense to problem solve in a work environment.
• Ability to adapt to fast paced, high volume and ever changing work environment and be able to handle high stress situations.

Licenses and Certifications

• DL NUMBER - Driver License, Valid and in State Upon Hire Required
• Candidate must pass pre-employment substance screening, and this position will be subject to random substance testing. Upon Hire Required

This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.

As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings.

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Use the link below to get a closer look at the generous benefits offered:

https://www.weld.gov/Government/County-Information/Join-Our-Team/Employee-Benefits

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Weld County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.