Receptionist/Accounting Assistant

Winters Sheet Metal DBA Winters Heating & CoolingLeonardtown, Maryland

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Job Description

Benefits:

Employee assistance program
401(k)
401(k) matching
Bonus based on performance
Company parties
Dental insurance
Employee discounts
Health insurance
Tuition assistance
Vision insurance

Support the Accounting Manager in recording financial details for the company, including maintaining financial records, submitting invoices for payment, and accurately billing clients for services rendered. The Accounting Assistant provides support to management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex, and confidential administrative duties.

Responsibilities

· Work closely with the Accounting Manager to ensure smooth operation of all finance/accounting matters.

· Match invoices to statements and purchase orders to invoices.

· Ensure swift payment of invoices.

· Collect and confirm the accuracy of all charges and expenses for a file to be billed

· Proactively identify and resolve billing-related issues.

· Input accounting data into the accounting system with speed and accuracy.

· Order and maintain inventory of office and warehouse supplies.

· Provide support in producing financial statements and applications and preparing spreadsheets, reports, and correspondence as required.

· Plan, organize, and manage your workload to ensure your contribution to the company's monthly financial reporting process is timely and accurate.

· Provide administrative and financial support to the management staff.

· Handle sensitive and confidential information professionally, maturely, and discreetly.

· Create and provide various financial reports.

· Manage Accounts Payable process: coordinate purchasing and tracking of vendor invoices through the system and track associated revenue accruals.

· Financial: Month-end close responsibilities: journal entries, corporate submissions, expense management, budgetary support for cost centers, and ad hoc analysis.

· Prepare month-end journal entries – focused on cost accruals and reconciliations.

· Respond to finance-related queries.

· Direct customer contact.

· Answer phones and assist customers.

· May be expected to cross-train in other administrative staff functions to support the office and contribute to associate development.

Minimum Required Qualifications

· High School Diploma or General Education Degree (GED)

· 4 years’ experience as an Accounting Assistant

· 2 years’ experience in Accounts Receivable/Accounts Payable

· Thorough understanding of accounting processes and procedures

Skills AND Abilities

· Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

· High skilled in QuickBooks

· Effective communication skills

· Capable of multitasking and performing general administrative skills

· Strong business writing skills needed

· High attention to detail

· Understanding of accounting processes and procedures.

Preferred Qualifications

· 2-3 years’ experience in accounting/bookkeeping/finance.

· Self-motivated and enthusiastic.

· Able to work effectively with minimal management guidance/supervision.

· Good communication and listening skills.

· Great organizational skills used in planning own work.

· Good analytical ability.

· Good problem-solving ability.

· Ability to work under pressure and meet targets and deadlines.

· Able to work in a busy office environment that often demands high levels of concentration.

· Able to respond effectively to changing priorities.

· Awareness of the provisions of the Data Protection Act and being able to apply these within the organization.

· Available to work and able to manage high volume workload, especially during month-end close period.

Schedule

· 8-hour shift

· Monday to Friday

· Expected hours: 40 per week

Education

· High school or equivalent (Preferred)

Experience

· Accounting: 2 years (Required)

· QuickBooks: 2 years (Required)

Compensation: $15.00 - $18.00 per hour

HVAC SERVICES IN LEONARDTOWN, MD

Winters Heating & Cooling services and repairs HVAC systems in residential locations in the Southern MD region, including St. Mary's, Charles, and Calvert County. Our technicians are trained and tested to remain keen on the industry's latest advancements and technologies, including geothermal units.

Also serving the Areas of Lusby & Lexington Park, MD

Winters Heating & Cooling is a family owned and operated HVAC company, which has served Southern Maryland since 1948. Winters was at the forefront of St. Mary's and Calvert County development through the 80's and 90's - both commercial and residential, with notable projects including Hollywood Volunteer Fire Department, and renovations of Sotterly and Historical St. Mary's City. Now a smaller operation, we carry with us the same professional knowledge and integrity which has remained steadfast years later.

The legacy behind Winters Heating & Cooling began with the story of Dorothy and Bill Winters Sr. who were married in 1939, Bill at age 20 and Dorothy 22. Four years after serving in the Navy, Bill returned to Washington D.C.and joined the sheet metal union. Several years later the couple returned to St. Mary's County with their new family and founded Winters Sheet Metal in 1948, housing the business in a tobacco barn on the property of Dorothy's family in Drayden, MD, a member of the Knott family. The following year the operation was relocated to land purchased along Route 5 in Redgate, where it remains decades later, providing the Southern Maryland community with quality heating and air conditioning service and products.

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