Purchasing Analyst - Finance

This posting will remain open continuously until filled.

The Town of Castle Rock's future and the quality of that depend on the choices we make today. Do you want to be part of a team that make decisions that work now while preserving and protecting Castle Rock's identity and quality of life for the future? We value teamwork, cooperation, and quality communication. We strive to provide exceptional public service to our customers and encourage creativity and innovation. We welcome all that share those values to apply.

Working for the Town of Castle Rock includes:

• The opportunity to make a difference in our community
• Career Advancement Programs
• Employee well-being program
• Competitive total compensation with an excellent benefits package
• Free membership to the MAC or Recreation Center
• Public Service Student Loan Forgiveness eligible employer

Essential Duties and Responsibilities:

• Coordinates and assists departments with purchasing or leasing equipment and supplies. Researches and evaluates best quote, service and desired quality. Maintains price lists, catalogs, specifications and requirements.
• Assists in the preparation, tracking and update of purchase orders, change orders and lease documents. Processes and maintains purchasing records in accordance with state retention schedules and department needs.
• Prepares Requests for Proposals, Requests for Quotes, informal quotes and processes invitations for bids following standard purchasing policy and procedures.
• Coordinates the bid process for the purchase of major items as requested by departments. Conducts bid openings.
• Assists with the preparation and review of professional service agreements and contracts. Negotiates annual equipment service contracts and lease agreements.
• Responsible for maintaining and updating the Town's purchasing policy, procedures and forms. Conducts periodic surveys of departmental purchases to ensure adherence to the Town's Purchasing Policy and Municipal codes.
• Functions as a liaison with vendors related to bids, delivery, quality and performance. Works to resolve vendor service issues.
• Gathers, interprets and prepares date for studies, reports and recommendations.
• Maintains complex spreadsheets supporting charges and journal entries to record postage charges to other departments.
• Performs complex clerical tasks including: accepting, compiling, and/or coding documents; verifies, updates, maintains records; filing; data entry and retrieval; performs calculations and tabulates figures.
• Represents the Town of Castle Rock at professional purchasing organization meetings. Continually works toward securing the renewal of professional purchasing organization certification.
• Coordinates comparative in-house testing of equipment and services.
• Coordinates Town-wide copier usage, repairs and routine maintenance.
• Assists departments with Nextel phones to include troubleshooting issues, replacement and activation of service.
• Performs other duties as assigned or required.

Minimum Qualifications:

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education: Bachelor's Degree in a Business-related field

Experience: At least three (3) years of public purchasing experience or an equivalent combination of education training and experience

Preferred qualifications:

• Certified Professional Public Buyer (CPPB)
• Certified Public Purchasing Officer (CPPO)
• Certified Purchasing Manager (CPM)

Knowledge, Skills, and Abilities:

• Knowledge of modern computer technology, including working knowledge of MS Word, Excel and Outlook.
• Ability to prepare clear and concise reports and to compile and analyze financial statements and reports.
• Skill in the operation and care of calculators and other office equipment used in connection with job.
• Ability to meet deadlines.
• Ability to establish and maintain effective working relationships.
• Ability to calculate, compute, summate and tabulate data/information.
• Ability to communicate effectively in both oral and written form.
• Ability to exercise sound judgement in making critical decisions.
• Ability to gather and analyze information and provide data in clear and accurate format.
• Ability to interpret a variety of instructions.
• Knowledge of general purchasing practices, contracts, general office procedures.
• Knowledge of governmental operations.
• Ability to maintain accurate records and controls.
• Ability to provide exceptional customer service.
• Ability to prepare RFPs and RFQs

Physical Demands:

• Sedentary work for long periods of time
• Occasional physical work lifting no more than 40 pounds
• Occasional lifting, carrying, walking and standing
• Occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and stop, kneel, crouch or crawl
• Frequent hand/eye coordination to operate personal computer and office equipment
• Vision for reading, recording and interpreting information
• Speech communication and hearing to maintain communication with employees and citizens

Work Environment:

• Works primarily in a clean, comfortable environment

Equipment Used:

• Uses standard office equipment including a personal computer system
• This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

This posting is subject to close at any point in time once a qualified pool of applicants has been obtained.

Must satisfactorily complete a criminal background check prior to commencing employment.

The Town of Castle Rock is an equal opportunity employer.