HR Student Assistant (Summer 2025 900543)

Immediate opening! 10 hours per week.

This position supports Human Resources. The HR Assistants are expected to interact with a variety of constituents including staff, faculty, parents, students and community members with a mature and professional demeanor. Students in this position will manage the office, serving as a friendly and professional customer service representative. Student may be alone in the office and solely responsible for providing coverage when the staff Specialist is away. Student will undergo in-depth training in order to clearly and confidentially answer questions and process time sensitive data.

Student is responsible for handling emails, phone calls and walk in traffic.

Must take initiative and have a high level of responsibility in order to keep up with the continuous influx of data.

This is a full time position for the summer months.

Must sign a confidentiality agreement and maintain strict confidentiality.

General Responsibilities

• Function as knowledgeable and helpful front line of support
• Open and sort mail
• Open and close office
• File, scan, photocopy, and shred documents
• Data entry
• Maintain clean and orderly work area
• Answer the phone, take messages and/or direct callers to the appropriate person

HR Responsibilities

• Assist employees with completing various forms and checking forms for completeness and accuracy
• Assist employees with onboarding process
• Assist students with their employment search
• Manage cross-departmental communications to ensure accurate records
• Maintain files and ensure that they are shredded when appropriate as directed by our record retention policy
• Upload employee documents into Oracle
• Assist employees with Time Entry and answer a wide range of questions regarding employment
• Complete I-9s for employees and participate in student I-9 sessions on campus
• Other duties as assigned