Project Accounting

Description

Excel Engineering, Inc. is a fast-growing Engineering Consulting services firm. Since 1990, we provide specialty electrical and automation engineering solutions to achieve our client's business objectives. This is a fast-paced environment with a variety of responsibilities that are always evolving and changing. Flexibility and Accountability is a must for this position.

We are seeking a team-oriented and experienced Project Accountant position for our Mounds

View, Minnesota office. The ideal candidate is a highly collaborative, detail-oriented professional who supports financial operations and partners closely with project managers and the Admin department, primarily completing the full monthly billing cycle, managing receivables and processing purchase orders. Duties include the following:

Accounting and Billing:

• Project updating and monthly billing using Deltek VantagePoint, submitting invoices through client portals for 200+ active projects
• Project accounting: reporting and archiving through collaborations with project managers and engineers
• Time and Expense processing: Process expense reports and review timesheets for accurate coding
• Purchase order management: project budget and PO changes and tracking, reviewing and confirming new purchase orders timely as received
• Accounts receivable: monitor aging and follow up on past due invoices as needed
• Accounts payable: Coding and entry of vendor invoices

Administrative:

• Maintaining and ordering office supplies, greeting clients and receiving deliveries, assist admin team with answering main phones
• Preparing packages for mailing/shipping; Copy machine - work with IT on maintenance, supplies, copy counts
• Special projects - document management, database updates for client portals and contracts

General Responsibilities:

• Time Management: Manage time on assigned duties. Communicate and report project progress, obstacles, delays, and updates. Perform assigned work according to schedules and priorities. Flexible working style and willingness to modify personal schedules.
• Training: Participate in training seminars made available by employer. Display ability to learn quickly from instructions, explanations, and demonstrations. Continue to learn and update processes and procedures of Excel's administrative department. Willingness to train and/or give direction to entry level position.
• Organization Skills: Skilled at managing multiple requests from internal and external clients. Communicate with management workload status. Demonstrate ability and willingness to work cooperatively with team members in a high-energy working environment that encourages self-initiative. Understand, remember, and carry out written and oral directions. Demonstrate attention to detail. Ability to break down large tasks into smaller pieces and handle multiple tasks simultaneously. Resolves priority conflicts with senior personnel and associates
• Company Policies: Understand, support and follow corporate policies and procedures. Willingness to suggest changes to corporate policies and procedures.
• Contribute to team effort which may require additional hours beyond base hours.
• Possess good verbal & written communication skills.
• Maintain strict confidentiality of corporate and personnel information.
• Client Relations: Maintain professional courtesy when in direct contact with clients. Provide service to clients that meets or exceeds their expectations.
• Other responsibilities identified as needed by the employee and approved and/or assigned by the supervisor.

Requirements

EDUCATION and EXPERIENCE REQUIREMENTS:

• 2-Year AS degree in accounting, business administration, or related field. Equivalent accounting experience (4 years).
• Minimum of three years professional services billing experience and working in an office environment.
• Working knowledge of an accounting software package. Experience with Deltek VantagePoint a plus.
• Demonstrated proficiencies in Microsoft Office Suite - especially Excel, Word, and Outlook.
• Effective task management, dedication to high quality service, and thorough attention to details.
• Exceptional written and oral communication skills.
• Enthusiasm for working with many internal clients in a fast-paced environment.
• Demonstrated interpersonal skills and experience in working as part of a team.
• Proven problem-solving skills.

Excel Engineering Offers

• Competitive salary
• Continuing education and on the job training
• Retirement plan- 401(k) matching
• Full Benefits- Medical, HSA with Employer contribution, Dental, LTD/STD, Vision, FSA and Voluntary Life
• Wellness program
• Paid time off
• Flexible schedule and work environment

In office position, located in St. Paul, Minnesota.

Excel Engineering is focused on cultivating a high performing culture where a service oriented approach; continuous improvement and goal orientation are valued. If you enjoy working in a fast-paced, challenging and rewarding environment, Excel Engineering is for you!

Excel Engineering, Inc. is an Equal Opportunity Employer. Applicants will receive consideration for employment regardless of their race, color, religion, national origin, sex, sexual orientation, disability, age, marital status, veteran status, or status with regard to public assistance.