Accounting Manager

YOUR ROLE:

At Goodwill of Western New York, we are a people-focused organization committed to the growth and development of our team members.

As the Accounting Manager, you will play a critical role in delivering timely and accurate financial data to support strategic budgetary and operational decisions. This position oversees all day-to-day accounting functions and serves as a key resource within the accounting team. You will also provide backup support to the Vice President of Finance and Operations, as well as the Accounting Associate.

KEY RESPONSIBILITIES:

I. Financial Reporting & Accounting Operations

• Develop and maintain sound accounting practices, fiscal records, and financial reports.
• Prepare and review monthly financial statements; analyze budget-to-actual variances and discuss findings with the VP of Finance and Operations.
• Prepare monthly standard and recurring journal entries based on worksheets and supporting documentation.
• Ensure timely and accurate month-end close processes in accordance with Generally Accepted Accounting Principles (GAAP).
• Maintain and reconcile all account reconciliations, including benefit-related accounts and monthly retail sales figures.
• Manage the fixed asset and depreciation schedule, ensuring accurate annual updates.

II. Payroll & Benefits Administration

• Process biweekly payroll, including:
  • Reviewing payroll registers prior to submission.
  • Recording payroll entries and analyzing payroll accruals.
  • Managing 401(k) contributions and related journal entries.
  • Distributing and monitoring pay cards.
  • Entering payroll transfers for approval.
• Compile employee benefits data and prepare corresponding journal entries.
• Prepare and file monthly, quarterly, and annual payroll tax reports and returns.
• Oversee all 1099 filings for the organization.

III Cash & Treasury Management

• Oversee daily cash management, including:
  • Monitoring cash flow and initiating transfers for approval.
  • Managing positive pay and reviewing banking activity.
  • Approving invoices for posting and ensuring timely weekly check runs.
  • Reconciling corporate credit cards.

IV. Accounts Payable & Receivable

• Ensure timely review and payment of vendor invoices to maintain good standing.
• Prepare sales invoices and monitor accounts receivable collections.
• Review and reconcile daily store reports, ensuring accurate cash drawer postings and resolving discrepancies with AP.

V. Team Leadership & Collaboration

• Supervise and support the daily activities of the Accounting Associate.
• Assist with preparation for annual financial and employee benefit plan audits.
• Collaborate with HR on benefit-related account issues.

VI. Grants & Compliance

• Prepare monthly grant reimbursement submissions, including tracking spreadsheets, scanned invoices, credit card statements, and canceled checks.
• Submit monthly and annual reports to Goodwill Industries International (GII).
• Ensure compliance with all safety policies and procedures, contributing to a safe work environment.

VII. Additional Duties

• Support operational tasks such as building walkthroughs, safety meetings, and maintaining safety documentation (e.g., vehicle logs, van keys).
• Perform other administrative tasks as assigned (e.g., mailing certified mail, ordering deposit slips/bags).

WE ARE LOOKING FOR SOMEONE WHO:

• Communicates effectively. You excel when interacting with others.
• Is a charismatic leader. You know how to lead and inspire a team. You have experience coaching and engaging others to follow your direction.
• Loves how we roll as an organization. Not everybody will and we’re ok with that - Want to figure out if you MUST work with us? How do our Core Values make you feel?
  o Own It - We are motivated and responsible for our actions and results.
  o Dare to Excel - We are never done, we never settle, we never stand still. We push boundaries and think beyond the box.
  o Be Bold, Be Courageous - When faced with a hurdle, we jump!
  o Be Extraordinary - We exceed expectations of clients, customers, and colleagues.
  o We Win Together - We collaborate & celebrate. We drive forward as one team towards our mission.

WHAT YOU BRING TO THE ROLE:

• BA in Accounting / Finance.
• Five (5) years of accounting experience.
• Knowledge of budgetary preparation and management.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Working knowledge of all generally accepted accounting and operating procedures and principles.
• Knowledge of banking procedures as they relate to cash management.
• Knowledge of fiscal administration including payroll, pension plan and benefits administration.
• Good knowledge of fixed asset depreciation schedules.
• Demonstrated skills in the preparation of monthly financial reports.
• A passion for serving others.

COMPENSATION:

Goodwill regularly evaluates our compensation and benefit packages to ensure we remain competitive. Starting pay will be based on a candidate’s experience, skills and education.

• The salary range for this position is $80,000/year to $85,000/year.