Dealership Office Manager

Jim Norton Auto Group is seeking a motivated and experienced Office Manager to join our team at Jim Norton Ford. In this critical role, you’ll provide operational and administrative support to the Controller, helping manage and streamline dealership office processes. We’re looking for someone who’s organized, proactive, and ready to take ownership of responsibilities — lifting work off the Controller’s plate with confidence.

 

Responsibilities:

• Serve as the right hand to the Controller, helping manage day-to-day dealership office operations

• Oversee back-office processes, including accounting support, schedule reconciliations, title processing, and general administrative workflow

• Monitor and manage paperwork and deal flow from sales, service, and parts departments

• Assist with payroll prep, bank reconciliations, and month-end closing activities

• Ensure compliance with internal controls and dealership processes

• Act as a liaison between departments and contribute to a positive and productive office culture

Qualifications:

• 5 years or more of experience in a dealership accounting office or automotive accounting environment required

• Solid knowledge of general accounting practices (AP/AR, GL, journal entries)

• Strong organizational skills with the ability to multitask and work independently

• Familiarity with Reynolds & Reynolds dealership management systems (DMS) is a plus

• Professionalism, discretion, and a solutions-oriented mindset

• High attention to detail, integrity, and initiative

What We Offer:

• A dynamic, supportive, and team-first environment

• Opportunity to work directly with leadership and make a real impact

• Competitive pay and comprehensive benefits

• Growth potential within a respected, growing auto group

Benefits

• Competitive compensation and bonus opportunities
• Medical, Vision, Dental 
• 401k
• Group Life Insurance 
• Flexible Spending Account
• Paid Vacation

Physical Requirements 

• The physical requirements of the position are Light to Medium Work.
• Visual acuity requirements include color, depth perception and field of vision comparable necessary to drive vehicles safely.
• Constant:  Standing, walking, talking, hearing, and typing.
• Frequent – Repetitive motion.
• Occasional – Balancing, kneeling, crouching, pushing, pulling, lifting (~15-20 lbs.)

Physical Working Conditions

• This position is subject to inside and outside environmental working conditions including but not limited to:  temperature changes, outside weather conditions, slightly elevated ambient noise levels, minor potential physical hazards as electrical, mechanical, and cleaning equipment, and minor atmospheric conditions affecting skin or respiratory systems such as fumes, odors and dusts associated with operating an auto dealership.

Jim Norton Auto Group maintains a strong policy of equal employment opportunity for all qualified employees.  We hire, train, promote and compensate associates on the basis of personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable federal, state or local laws.

Ready to make your mark and support operational excellence at Jim Norton Ford?
Apply now and become part of a dealership culture that values people, performance, and professionalism.

 

About Jim Norton Auto Group:

A trusted name in the automotive industry, Jim Norton Auto Group is known for our commitment to exceptional customer service, employee development, and operational excellence across our dealership network. The Norton Family has been handling Oklahoma’s automotive needs since 1928 and we take pride in providing the best customer experience possible.