Budget Officer - Fiscal Analyst 3

Initial Posting Date:

07/17/2025

Application Deadline:

07/31/2025

Agency:

Oregon Department of Emergency Management

Salary Range:

$6,667 - $9,830

Position Type:

Employee

Position Title:

Budget Officer - Fiscal Analyst 3

Job Description:

The Oregon Department of Emergency Management (OEM) is excited to announce an opening for a Budget Officer (Fiscal Analyst 3). The OEM is growing and is seeking one (1) principal budget advisor to agency executive management in a complex and dynamic organization. Responsibilities for this position include budget preparation and monitoring, policy analysis, grant monitoring, development of OEM's indirect cost rate, and development and preparation of annual performance progress reports.

Summary of Duties:

Budget Preparation

• Oversees fiscal activities and manages the budget planning and execution process. Develops budget decision packages, reduction options, workload measures, program narratives. Serves as the liaison with Department of Administrative Services (DAS) Statewide Audit and Budget Reporting Section (SABRS) and acts as Coordinator for OEM to provide information for base budget entries, phase-in/ phase-out packages, base budget position moves and any other data needed to build ODEM's biennial budget. Provides budget development guidance and consultation to agency executive management team and operational program managers. Coordinates the development and preparation of agency State and Federal budget requests.
• Initiates and coordinates the preparation of budget decision packages, fiscal impact statements, reduction options, and program narratives. Prepares Policy Package data and either submits them to DAS Shared Financial Services for entry into ORBITS, or enters this data into the system themselves. Compiles the budget documents (electronic and hard copies) for the Agency Request Budget, the Governor's Budget and the Legislatively Adopted Budget.
• Coordinates reduction plans with OEM management, including reduction narratives for the budget document.
• Analyzes budget requests and recommends funding priorities for agency programs. Analyzes and forecasts agency revenue and expenditure trends.

Policy Analysis

• During Legislative sessions, prepares legislative fiscal impact statements for OEM's Executive leadership for Senate and House bills being considered by the Legislature. Assists OEM leadership with the development and drafting of Legislative Concepts (proposed changes to Oregon Revised Statutes).
• Manages and coordinates analytically complex research studies that evaluate agency-wide policy, operations and fiscal performance with planned objectives, decides causative factors and recommends corrective action or policy changes based on potential or anticipated political or public reaction. Conducts studies and researches issues to support agency fiscal requests. Analyzes emergency management policy issues that cross and affect other state and local agencies.
• Evaluates policies in conformance with legal requirements and internal procedures. Analyzes processing of financial data in accounting system to detect errors. Advises managers on fiscal planning, operational strengths and weaknesses, and areas of non-compliance with federal and state policies, rules and procedures, and recommends corrective actions. Supports program managers by modeling impacts of program changes and strategies.

Budget Monitoring

• Monitors execution of OEM's biennial budget. Prepares analysis of expenditures and revenues for the executive management team and operational program managers. Coordinates with DAS Shared Financial Services or internal OEM personnel to develop internal reports requested by OEM Executive Leadership.
• Ensures that budget policies, procedures and protocols between DAS and OEM operations are not duplicative.
• Advises OEM Executive Leadership of potential budget shortfalls and courses of action to rectify them.

Grant Coordination

• Assists grant accountants/program staff in developing budgets for OEM federal revenue (State Management Costs (SMC) revenue, Program revenue, and Management and Administration (M&A) revenue).
• Maintains actuals and projections, monthly, in concert with accounting month close and regularly scheduled budget meetings with program managers

For a complete position description, click here.

The Benefits of joining Our Team

It is the mission of Oregon Emergency Management (OEM) to lead collaborative state-wide efforts, inclusive of all partners and the communities we serve, to ensure capability to get help in an emergency and to protect, mitigate, prepare for, respond to, and recover from emergencies or disasters regardless of cause. To learn more about our team and the work we do, please visit Oregon Department of Emergency Management (OEM) website.

We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking.

Employee benefits include:

• Medical, vision, and dental insurance.
• 11 paid holidays per year.
• 10 hours of vacation leave earned per month.
• 8 hours of sick leave earned per month.
• 24 hours of personal business leave per fiscal year.
• Pension and retirement programs.
• Click here to learn more about State of Oregon benefits.

What do you need to qualify? Minimum Qualifications:

Six years of progressively responsible experience that included the preparation, analysis, and administration of a budget or fiscal system. Experience must have included modeling and forecasting fiscal information.

Note: A Bachelor's Degree in Business, Public or Non-Profit Management, Finance, Accounting or a related degree (such as Public Policy, Political Science, Public Administration or other analytical or technical degree) may substitute for three years of the required experience. A graduate-level degree in any of the above areas may substitute for four of the six years.

What we are looking for (Desired Attributes):

Please discuss these in your cover letter.

• Experience in the states systems, OBIEE, Oregon Buys, ORBITS
• Strong foundational knowledge of SFMA
• Strong foundational knowledge of Program/Financial alignment
• Strong foundational knowledge of Microsoft Excel, Power Point, Word
• Familiar with Workday
• Familiar with projections and reconciliations
• Works collaboratively in a team setting

Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration.

Additional information:

• The salary listed is the non- Public Employee Retirement Systems (PERS) qualifying salary. If the successful candidate is PERS qualifying, the salary will reflect the 6.95% increase.
• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
• OEM does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Justice Form I-9, confirming authorization to work in the United States. OEM will use E-Verify to confirm that you are authorized to work in the United States.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
• This position is Management Service and is not represented by a union.
• This position follows a hybrid work schedule, requiring on-site presence at our Salem office two days per week, Tuesday & Wednesday. In office requirements during initial training will be discussed with the successful applicant and the hiring manager upon hire.
• Employees of the Oregon Department of Emergency Management are subject to recall at any time. During an emergency this position may be required to work long hours without normal days off within the State Emergency Coordination Center (ECC), Recovery Coordination Center (RCC) or in the field supporting emergency response activities. To support development and enhancements of State ECC/RCC capabilities and responsibilities all staff may be re-directed from day-to-day duties to support planning, training, and exercise activities as needed.

How to Apply:

• Visit the State of Oregon job opportunities webpage to submit your application for the position. Please ensure the work history and education section is complete. If you are a current state of Oregon employees, you must apply through your employee Workday account.
• Attach a cover letter describing how you meet the qualifications and attributes for the position.
• If you have questions about the recruitment or need assistance to participate in the application process, please email Human Resources at HR@oem.oregon.gov.

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• This posting closes at 11:59 PM on the close date listed.
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Veteran's Preference:

The OEM provides veterans' preference points to all eligible veterans. For privacy reasons, please do not attach veterans' preference documents when initially applying. You will be sent a Workday "Task" to complete once you have submitted your application. The "Task" will prompt you to provide the appropriate documentation for your Veterans' Preference point selection. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx.

After you apply:

Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the "My Applications" section.