Academic Program Specialist - College Of Science, Technology, Engineering, And Math (Stem)

Northeast Wisconsin Technical College is a nationally recognized and locally trusted college dedicated to advancing the success of all students and economic vitality of the communities we serve through access, high-quality education, and strategic partnerships.

The community that we serve is home to people with a rich range of backgrounds and experiences. We are committed to supporting an environment where all students and employees thrive and succeed. We believe every team member enriches our organization with unique skills, perspectives, and solutions. We seek applicants who are motivated and equipped to support all students, to work effectively with colleagues from a range of backgrounds, and to build the vibrancy of our community.

You belong here. See why you will love working at NWTC.

Department: College of Science, Technology, Engineering, and Math

Reports To: Academic Operations Manager

Travel: Occasional Day Travel

LOCATION: Green Bay

STANDARD HOURS: 37.5 hours per week. Monday - Thursday: 7:30 a.m. to 6:00 p.m.; Friday: 7:30 a.m. to 4:00 p.m. Flexibility required to include other evening and/or weekend hours, as necessary.

STARTING PAY RANGE: $22.90 - $24.69 per hour

• Salaries/Wages for all finalists (internal and external) will be placed within the range based upon education, experiences, current wages, and internal equity.

POSITION SUMMARY

Support the Academic Affairs & Workforce Development department, college, and student community. Manage the year round scheduling process including curriculum content changes. Ensure compliance with various applicable federal, state, and accreditation requirements by maintaining and/or submitting accurate confidential records per state or applicable organization guidelines. Serve as first contact to community partners for specific courses, programs, and events.

ESSENTIAL FUNCTIONS

• Support all departmental credentials, course offerings and students districtwide. Responsibilities include entering classes/course sections, districtwide, scheduling rooms, maintaining curriculum and course fees, and updating/monitoring/distributing course materials and equipment. Organize assignments of department faculty and generate pay agreements in accordance with workload requirements, payroll policies, and faculty qualifications. Update, monitor, distribute course materials and equipment. Communicate class changes with applicable staff, faculty, and students. Submit student completion status per regulatory guidelines.

• Organize, analyze, and evaluate class schedules districtwide and across multiple delivery systems to ensure utilization of budget dollars, faculty workload, enrollment capacity, waitlists, and section size in support of the college's student success and retention initiatives.

• Communicate with the college community, outside agencies, state entities, advisory members, and accrediting institutions regarding certification, licensure, compliance, and records while adhering to the appropriate guidelines as outlined by governing agencies. Student outreach to ensure student needs are met.

• Coordinate meetings, events, and travel arrangements, (i.e. airfare, lodging, and transportation); process expense reports to ensure alignment with institutional policies and budget alignment.

• Analyze and advance student admission/enrollment data in the appropriate program/courses. Advise and communicate with the students on necessary requirements to strengthen their success and retention. Maintain student files and attendance. Provide student outreach to ensure students are prepared for clinical placements by meeting clinical site requirements such as immunizations, drug screening, CPR certification, and background checks.

• Collaborate, compose, and communicate updates to team operating procedures. Coach faculty, students, and/or staff regarding usage of NWTC software systems and applicable college procedures.

• In collaboration with Marketing, design and deploy marketing materials and outreach opportunities (NWTC website, state-wide resource sites, social media, student campaigns, etc.).

• Serve in a cross-functional capacity to assist and support various team(s) within the department and college community. Deliver exceptional customer-focused service to all department visitors.

• Monitor grants and specialty classes such as dual-credit contracts, continuing education, and professional development course sections. This includes budget monitoring, application, evaluating and analyzing the funding criteria to maintain proper compliance. Track reporting for state, federal, or other accrediting bodies.

MINIMUM QUALIFICATIONS AND WORK EXPERIENCE

• Associate's Degree in Business, Education, or related field

• Minimum three years related experience

• Microsoft Office Suite, Microsoft Teams, data and learning management systems (Workday, Canvas preferred).

• Proficient keyboarding abilities.

An equivalent combination of education and work experience may be considered.

Skills and Abilities:

• Student Success: Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.

• Values: Demonstrate behaviors and action that support the College's values

• Collaboration: Demonstrate behaviors and actions that create respectful environments and services for all, and the ability to work effectively across differences in background and experience.

PHYSICAL DEMANDS

• Extended Sitting: Ability to sit for extended periods while working on a computer or attending meetings

• Mobility: Ability to move around the campus to attend meetings and events

• Manual Dexterity: Proficiency in using hands and fingers to handle or operate office equipment, tools, or controls.

• Visual and Auditory: Ability to read documents and communicate effectively with students and staff.

• Light Lifting: Capability to lift and carry materials weighing up to 25 pounds.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

We strive to accommodate any individual who requires adjustments to ensure a fair and equal employment process. If you require specific accommodations during the application and/or screening process due to a disability or other reasons, please contact Talent and Culture at talentandculture@nwtc.edu or 920-498-6286.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of political affiliation, age, race, creed, marital status, color, religion, national origin, disability, veteran status, sex, sexual orientation, gender, genetic testing or other applicable legislated categories. Inquiries regarding the College's nondiscrimination policies may be directed to the Associate Vice President of Student Affairs at 920-498-6823 or nondiscrimination@nwtc.edu.