Academic Records Assistant For Degree And Graduation

Job Summary

Performs duties relative to servicing students, faculty, staff, and the general public in carrying out functions of the Registrar's Office.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are essential job functions and exclude functions which are incidental to the performance of fundamental job duties.

• Assists the university in implementing the statement of purpose.
• Assists the university in implementing the institutional and financial plan.
• Reports to the Registrar and receives general instruction from the Assistant to the Registrar - Degree and Graduation Coordinator.
• Assists with the processes, maintenance, and campus-wide use of the degree evaluation audit process.
• Assists advisors and students with graduation issues.
• Assists with common course substitutions, waivers, and audit course requests.
• Assists with holds and degree applications fees as part of graduation clearance.
• Assists with graduation reports as needed.
• Assists with Junior Audit degree applications.
• Assists with degree posting and diploma file submission to third party vendor.
• Assists with graduation activities, including program, and commencement logistics.
• Knowledge of Registrar's technology (student information system), forms, web site, registration, and routine processes. Provides backup to the assigned co-worker(s), section, and tasks.
• Prepares and sends correspondence relative to job duties.
• Assists in registration activities.
• Contributes improvement to office practice and processes for more efficiency.
• Performs other job related duties as assigned by the Registrar.